Council Meeting - March 17, 2026

Town of Osgood Regular Meeting Minutes

Date: Tuesday, March 17, 2026
Time: 7:00 p.m.

Attendance

Members present: Tammy Wilhoit, Chris Kuhn, Holley Rose, Bill Roberts, Lynn Fledderman, Alex Wilhelm, Rachel Runge, Geneen Ostendorf, and Gayla Crowell.

Opening

Pledge of Allegiance.

Roll call: all present.

Approval of Minutes

Motion to waive the reading and adopt the pre-read minutes. Mover: Bill Roberts. Second: Holley Rose. Vote: 3 ayes.

Water Purchase Contract

Napoleon Water signed a Good Faith Negotiation Agreement toward a Water Purchase Contract Amendment.

Commonwealth Engineers Project Update Memo

2025 CCMG Project

• Due to weather, no additional construction has taken place since the last report. Upon suitable conditions, the contractor will finish paving and complete other remaining work.

Motion to approve Commonwealth’s claim of $1,150.68 for Construction Engineering. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

2026 CCMG Project

• Osgood was not awarded funding for the 2026 CCMG program. Final design was completed and plans were reviewed with the Town in anticipation of future funds. Another potential funding source may be available through Indiana SB 179, which, if passed, would provide an additional $75 million in funding to agencies that did not receive 2026 CCMG funding.
• Bidding documents were developed and issued for bids on March 10, 2026. Bid opening will occur on March 27, 2026. After review and tabulation of bids, information will be submitted to INDOT for consideration for the new funds.

Motion to approve Commonwealth’s claim of $2,700.00 for Final Design. Mover: Bill Roberts. Second: Holley Rose. Vote: 3 ayes.

Wastewater Utility Preliminary Engineering Report and Asset Management Plan

• Draft sections of the PER are being reviewed, and preliminary cost estimates are being assembled.
• Two visits to the WWTP occurred in February for the asset inventory for the AMP. The final asset inventory list is being assembled for review. Once assembled, work will continue on the remaining AMP documentation.
• Several documents require signatures prior to the April 1 submittal deadline. Authorization requested for Chris Kuhn to sign, with additional forms including cost/effective certification and asset management plan certification inclusive of physical sustainability plans.

Motion to grant signatory authorization to Chris Kuhn, contingent upon Lynn Fledderman’s review. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

Water Improvements and Lead Service Line Projects

• Right-of-entry (ROE) status: 20 approved, 11 refused, 9 not returned for known galvanized lines requiring replacement. An additional outreach plan will be assembled (mailers or door knocking). Refusals for known galvanized lines will be reviewed with the Water Utility to determine potential Town intervention or continued listing.
• Pre-construction meeting for both projects scheduled for March 18 at 11:00 AM at Town Hall.
• Construction expected to begin between May and June.
• Easement for valve installation at 642 Wilson Street (Patricia Schmaltz property): in-person meeting and phone outreach completed; signed easement not received as of the meeting date.
• Commonwealth Professional Service Agreement: expiration date correction.

Amendment 2026-01: Correct the Expiration Date on the 1/4/2010 Agreement.

• Due to extension in contract times, an amendment was assembled to extend Construction Engineering and on-site Inspection (RPR) services.

Amendment 2026-02 (WTP Project)

• Construction Engineering: Additional $45,000
  • Original budget: 7 months
  • Revised duration: 10 months
  • Additional 3 months at approximately $15,000 per month
• Resident Project Representative (RPR): Additional $105,000
  • Resulting budget allows 9 months of part-time inspection at approximately $20,000 per month and 1 month of full-time inspection at approximately $30,000
  • Revised duration: 10 months

Amendment 2026-03 (LSL)

• Construction Engineering: Additional $30,000
  • 2 additional months of construction engineering services at $15,000 per month
  • Adjustment reflects extended contract duration granted to the contractor
• Resident Project Representative (RPR): Additional $50,000
  • Total of 5 months of full-time inspection at approximately $30,000 per month and 2 months of part-time inspection at approximately $20,000 per month

Project Expenditure Tracking

Town of Osgood – Water Utility Improvements (Project W24208)

Total Project Budget

$3,573,000

Construction – Mike Holman Excavating

Budget: $2,700,447
Amount Incurred (Requested) to Date: $0
Remaining: $2,700,477

Non-Construction Costs

Budget: $737,531
Amount Incurred (Requested) to Date: $256,520
Remaining: $481,011

Contingency

Budget: $135,022
Remaining: $135,022

Town of Osgood – Lead Service Line Replacement (Project W25126)

Total Project Budget

$1,949,000

Construction – Mike Holman Excavating

Budget: $1,065,425
Amount Incurred (Requested) to Date: $0
Remaining: $1,065,425

Non-Construction Costs

Budget: $830,304
Amount Incurred (Requested) to Date: $313,818
Remaining: $516,486

Contingency

Budget: $53,271
Remaining: $53,271

Note: Table updated through IFA Disbursement form #8.

Structures with Galvanized Requiring Replacement without ROE Signed

• DON NEWHART WATER HAULING
• 132 N ELM ST
• 209 E RIPLEY ST
• 216 W FAIRGROUND AVE
• 217 E JEFFERSON ST
• 242 N ELM ST
• 243 N WALNUT ST
• 245 S WALNUT ST
• 607 S BUCKEYE ST

Structures with Galvanized Requiring Replacement that Refused ROE

• 124 N LYNN ST
• 133 S WALNUT ST
• 405 S WALNUT ST

Motion to approve Commonwealth’s claim of $37,495.96 for Bidding or Negotiating, Erosion Control, Easement Assistance, Regulatory Assistance, Legal/Financial Assistance, Field Investigation/Survey, and Service Line Evaluation for the LSLR Project. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

Motion to approve Commonwealth’s claim of $10,242.66 for Bidding or Negotiation and BABA Compliance for the Water Improvements Project. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

Property and Leasing (240 W. Craven)

Acceptance of Rental Report for 240 W. Craven required adoption of the Fair Market Rent Determination Report prepared by Steve Wilhoit and Rodney Stepleton. Bid advertisement prepared by Lynn Fledderman.

Motion to accept the Rental Report for 240 W. Craven. Mover: Bill Roberts. Second: Holley Rose. Vote: 3 ayes.

Motion to instruct the town attorney to publish notice for bids to lease 240 W. Craven. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

Annual Report

2025 Annual Report required council sign-off.

Gas Department

Gas Department received a $100,000 grant from the Reynolds Foundation toward purchase of an automated meter reading upgrade. Grant Award Agreement required signature by Chris Kuhn.

Discount Program Resolution

Resolution for continuation of the Discount Program for the upcoming funding period beginning August 1, 2026 (program participation ongoing since 2019).

Motion to approve Resolution 2026-6. Mover: Bill Roberts. Second: Holley Rose. Vote: 3 ayes.

Gas Rate Adjustment

Rate adjustment discussed due to rising operational costs, infrastructure maintenance, and regulatory compliance requirements. Approval requested for Lynn Fledderman to begin required procedural steps, including documentation preparation and regulatory filing.

Motion to proceed with the gas rate adjustment process. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

Meeting Schedule

Motion to move monthly meetings to 5:00 p.m. every third Tuesday. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

Napoleon Water Negotiations

Motion to authorize Chris Kuhn to continue negotiations with Napoleon Water and execute any agreements as needed. Mover: Holley Rose. Second: Bill Roberts. Vote: 3 ayes.

Police Department Report

Monthly report presented by Alex Wilhelm.

• Two-hour parking enforcement message not received prior to the meeting.
• New decals on the Ford vehicle observed to be peeling; Green Sign contacted for correction.
• INDOT permit pending.
• Speed limit sign process discussed. Request to obtain two speed limit signs from INDOT.

Public Comment / Presentation

Geneen Ostendorf (Founder and CEO, Ripley C.A.R.E. Inc.) presented services addressing town cat colonies, including trapping, spay/neuter, ear tipping, rabies vaccination, and return to location of capture. Cost stated as $60.00 per cat. Monthly transport coordinated with Ripley County Humane Society; trap oversight to be coordinated with community assistance. Program intent described as slowing overpopulation. Budget feasibility discussed; item tabled. Stray versus pet identification described as chip reader verification.

Adjournment

Motion to adjourn. Mover: Bill Roberts. Second: Holley Rose. Vote: 3 ayes.

Claims were signed.

Signatures

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Clerk-Treasurer

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President

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Member

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Member