Council Meeting - June 16, 2026

Attendance and Call to Order

Regular meeting, Tuesday, June 16, 2026, 5:00 p.m.

Present at the meeting were Tammy Wilhoit, Lynn Fledderman, Holley Rose, Matt Wirth, Alex Wilhelm, Stephanie Narwold, Susan Black, and Bill Roberts.

Pledge of Allegiance.

Roll Call: Chris Kuhn was not present.

Approval of Minutes

Motion to waive the reading and adopt the pre-read minutes. Bill 1st, Holley 2nd. 2 ayes.

Old Business

Ripley County Comp Plan Resolution 2026-7

Tabled from last month. Hailey Roark with HWC Engineering was present last month to discuss the Ripley County Comp Plan Draft Resolution 2026-7.

Motion to approve Resolution 2026-7. Bill 1st, Holley 2nd. 2 ayes.

Joint Resolution on Zoning Map and Ordinance Amendment

Lynn read: A Resolution of the Town Councils of Versailles, Milan, and Osgood, Indiana requesting the Ripley County Area Plan Commission to initiate an amendment to the Ripley County Zoning Map and Zoning Ordinance to establish and overlay district and modify non-conforming use provisions. This has been set for a public hearing July 7th with the Planning Commission. Notices have been published and the affected property owners will receive a mailing as well.

Motion to adopt the Resolution. Bill 1st, Holley 2nd. 2 ayes.

Second Addendum to Water Purchase Agreement with Napoleon

Adding to the existing agreement that the term has been extended to July 1, 2046. The seller (Osgood) agrees to annually test and calibrate the 6" meter utilized for billing at the purchasers (Napoleon Water) connection point at no cost to the purchaser. It also allows Napoleon to purchase water from another supplier in the event of an emergency, but they are still required to purchase the minimum amount from Osgood.

Motion to approve the contract amendment with Napoleon. Bill 1st, Holley 2nd. 2 ayes.

Commonwealth Engineers Project Update Memo (Matt Wirth)

2025 CCMG Project

The 2025 CCMG project is complete. The final invoice is on the Town Council agenda as well as a change order that resulted in a credit to Osgood. With milling and paving finished recently, the one-year warranty period as begun.

Project close out efforts have begun for this project. Several forms are required by INDOT for official close out. These are being coordinated with Steve and Tammy.

Items to present:

• Final Invoice Release of Retainage: $59,584.17
• Change Order #1: $54,661.58 Credit (Savings)

Motion to approve Commonwealth's claim of $3,154.59 for Survey/Data Collection and Construction Engineering. Bill 1st, Holley 2nd. 2 ayes.

Motion to approve Johannigman Excavating's Pay Application #5 for $59,584.17 (release of retainage). Bill 1st, Holley 2nd. 2 ayes.

Motion to approve Change Order No. 1 for a decrease of $54,661.58 (savings). Bill 1st, Holley 2nd. 2 ayes.

2026 CCMG Project

Work continues with the 2026 CCMG project focusing on the northern portion of the project (Maple Street, Cherry Street, and Beech Street). Much of the drainage in this area is completed and concrete work is progressing.

No pay requests or change orders have been submitted to date from the contractor.

This project is scheduled to be substantially complete by the end of July.

Motion to approve Commonwealth's claim of $12,958.87 for Bidding Assistance, Construction Engineering, and RPR. Bill 1st, Holley 2nd. 2 ayes.

Motion to approve Lee Supply Corp's claim of $372.90. Bill 1st, Holley 2nd. 2 ayes.

2027 CCMG Project

Survey work is completed for the proposed 2027 project. Drafting will begin on the survey information then be followed by preliminary design.

The 2027 project will include the following streets:

• Sycamore St (from Cherry St to Railroad Ave), 1,665 LF
• Cherry St (from Sycamore St to Maple St), 315 LF
• Beech St (from Sycamore St to Maple St), 325 LF
• Cravens St (from Sycamore St to Maple St), 330 LF
• Western Ave (from Sycamore St to Maple St), 330 LF
• Railroad Ave (from Sycamore St to Maple St), 450 LF

Wastewater Utility Preliminary Engineering Report and Asset Management Plan

The PER has been submitted to SRF and placed on the Draft Project Priority List for funding consideration. We are currently placed in the middle of the pack. We have obtained the SRF Scoring Sheet and will be reviewing it for any additional points that can be added to the project score for better funding package consideration. We will have until next Friday to do this.

We will reach out to Tammy to set up a call to discuss the next steps. The Town's Financial Advisors will be the facilitator with SRF once details are determined.

It is not the same score sheet as the Water. Wastewater is regulated differently than Water. This was very competitive.

Water Loss Audit

Commonwealth has completed the Osgood Water Utility Water Loss Audit for 2025 data and Validation is underway. The results of the water Loss audit and validation will be shared with the Town Board once they are finalized.

Water Loss Audit and Validation must be submitted to IDEM by August 1, 2026.

Water Improvements and Lead Service Line Projects

Construction has begun on both water projects. Construction progress in the past 30 days is as follows:

• Potholing of service lines has begun to confirm service line materials prior to replacement
• Insertion valves at the plant have been installed prior to beginning plant work
• Filter media has been delivered to the job site and is stored at the plant

Expected to begin the week of June 15th:

• Installation of Valves in the distribution system, starting with those on Railroad and Walnut
• Filter media replacement and clarifier rehabilitation
• Lead service line replacements

At the May construction meeting, Commonwealth and the Contractor were provided with an updated list of work performed by the Town which significantly reduces and conflicts with the scope of work as awarded to Holman. Commonwealth is continuing to verify work performed and addresses to be added into the project or removed from the project. We would like to have a meeting with the Contractor and the Town to discuss the implications of this reduced scope to the project.

INDOT has approved the request for an emergency permit to repair 40 linear feet of the water main on U.S. 421. SRF has approved this work as an emergency repair, to be processed via a change order into the Water Plant Improvements Project. Holman has submitted an estimated price for this work. Final cost will be tracked via Time and Materials. This has been drafted into a Work Change Directive for the Board's review and approval. Upon approval of the WCD #1 Holman will begin on the work as soon as possible.

The next construction meeting for this project has been scheduled for June 18th at the Town Hall at 9:00 a.m.

Items to present:

• Work Change Directive No. 1, Water Improvements Project W24208
• WCD for Mike Holman Excavating to repair 40 feet of water main on North Buckeye
• Preliminary cost estimate attached, cost will be tracked on a time and materials basis. Estimated cost: $25,000

Matt asked if we wanted to hold our place in line with the current Water Application. They will need to resubmit.

Motion to approve Work Change Directive No. 1 for Mike Holman Excavating. Bill 1st, Holley 2nd. 2 ayes.

Motion to approve Commonwealth Engineers claim of $18,056.24 for Construction and Commissioning, Easement Assistance, and Post Bid Doc Assembly on the LSLR Project. Bill 1st, Holley 2nd. 2 ayes.

Motion to approve Commonwealth Engineers claim of $29,930.33 for Construction and Commissioning, RPR, Legal/Financial Assistance, BABA compliance, and Post bid doc assembly on the Water Utility Improvements Project. Bill 1st, Holley 2nd. 2 ayes.

Motion to approve Baker Tilly Municipal Advisors claim of $4,387 for negotiating water wholesale contract with Napoleon. Bill 1st, Holley 2nd. 2 ayes.

Project Expenditure Tracking

Note: Table updated through IFA Disbursement form #11.

Motion to approve Commonwealth's claim of $8,683.32 for Construction and Commissioning, Additional Construction and Commissioning, Easement Assistance, Regulatory Assistance, Legal/Financial Assistance, Service Line Evaluation, and Post Bid Doc Assembly for the LSLR Project. Bill 1st, Holley 2nd. 2 ayes.

Motion to approve Commonwealth's claim of $8,742.02 for Construction and Commissioning, Bidding or Negotiation, Legal/Financial Assistance, and Post Bid Doc Assembly for the Water Improvements Project. Bill 1st, Holley 2nd. 2 ayes.

Area Plan Commission Public Hearing Notice

Notice was given that the Area Plan Commission of Ripley County will hold a public hearing on July 7, 2026 at 7:00 p.m. for a proposed amendment to the Zoning Ordinance of Ripley County. Rezone from LB to GB to permit automotive service including bodywork and painting. David Mullikin, 930 S. Buckeye Street.

Grants

The Town has received Reynolds Foundation Grants for the following:

• $2,960 for refurbishing of eleven Christmas lights to be used on Brick Street
• $18,290 toward electrostatic repainting of 46 streetlights
• $10,000 toward the annual tree and mulch maintenance in downtown
• $1,000 toward the maintenance of the Welcome to Osgood sign at Buckeye/Wilson

Grant Agreements were signed.

Personnel

Retroactive to May 26th: Motion to hire Tyson Robinson as a school helper. Bill 1st, Holley 2nd. 2 ayes.

Retroactive to June 2nd: Motion to hire Connor Yeggy as a school helper. Bill 1st, Holley 2nd. 2 ayes.

Other Business

Motion to approve the Agreement to do business with BSA Software. Bill 1st, Holley 2nd. 2 ayes.

Department Reports

Police Department

Alex Wilhelm will find a date to do interviews for the police position. He gave his monthly report. Holley asked for an update on the speed signs. There is a hang up on where we want to put it on 421 (crosswalk by REMC).

Other Departments

Holley stated reports had been received from Gas/Street and Wastewater.

Adjournment

Motion was made to adjourn the meeting. Bill 1st, Holley 2nd. 2 ayes.

Claims were signed.

Signatures

Clerk-Treasurer

Holley Rose, Member

William Roberts, Member