Council Meeting - January 20, 2026

Attendance and Call to Order

Present at the meeting were Tammy Wilhoit, Chris Kuhn, Holley Rose, Bill Roberts, Lynn Fledderman, Doug Baldessari, Bill Gabbard, and Alex Wilhelm.

Pledge of Allegiance.

Roll Call: all present.

Approval of Minutes

Motion to waive the reading and adopt the pre-read minutes. Holley 1st, Bill 2nd. 3 ayes.

Old Business

My I.T. Place Cybersecurity Quote

My I.T. Place quote, cybersecurity. We will not be accepting this quote. Both the Water and Wastewater Departments signed up for a Cybersecurity Assessment through Indiana CyberTrack. CyberTrack has informed us that this assessment is open to all departments, not just the Water and Wastewater.

Ordinance 2025-8

The ordinance proposal went to Tech Review and there were concerns, questions, and recommended changes. February 9th is the deadline to be put on the March meeting.

117 W. Ripley

Quotes have been received for 117 W. Ripley.

Commonwealth Engineers Project Update Memo

2025 Community Crossings Project

Most of the concrete work is completed. Commonwealth completed an inspection on December 23, 2025. Minor deficiencies were noted and the contractor has been directed to make corrective action. However, the weather will prohibit most of this work as well as the pending asphalt paving.

Motion to approve Commonwealth's claim of $8,238.14 for Construction Engineering, and RPR. Holley 1st, Bill 2nd. 3 ayes.

2026 Community Crossings Project

Osgood was not selected by INDOT for the 2026 CCMG program. INDOT enacted multiple changes this year for the program. Further changes are planned with the CCMG, which will reduce the number of agencies competing for funds. The timeframe for these changes is unknown at this point. For the 2026 program, INDOT received 450 applications requesting a total of $237 million in grant funds with an available budget of $100 million.

Commonwealth completed final design and reviewed plans with the Town. The plan is to resubmit the project at the next CCMG application opening.

Motion to approve Commonwealth's claim for Preliminary Design and Final Design in the amount of $39,080.00. Holley 1st, Bill 2nd. 3 ayes.

Water Improvements and Lead Service Line Project

Service line inspections will continue throughout the coming months. These inspections will be conducted by Commonwealth Engineers with a representative from the water utility. These inspections will require access to the interior of the home to identify service line materials. A public notice will be mailed to homes requiring inspection. Eligible homeowners must sign a right-of-entry form for replacement to proceed.

Kyle Morton will be replacing Mike Cothron for service line inspections in Osgood for the coming weeks.

A second round of letters was sent to homeowners with GRR or unknown service line materials on January 12th, 2026.

The Water Improvements and Lead Service Line Projects were advertised for bid on January 6th, 2026. Commonwealth held a pre-bid meeting with contractors on January 15th, 2026, which included a site visit to the water treatment plant.

Bids will be received for both projects on February 5th. Construction expected to begin in March of 2026.

Commonwealth is working with Lynn Fledderman to obtain an easement for a proposed valve in the private property of 642 Wilson Street.

Motion to approve Commonwealth's claim of $37,500 for Design on Water Utility Improvements Project. Holley 1st, Bill 2nd. 3 ayes.

Motion to approve Commonwealth's claim of $59,979.26 for Design, Erosion Control Plan, Easement Assistance, Legal/Financial Assistance, Field Investigation/Survey, and Service Line Evaluation. Holley 1st, Bill 2nd. 3 ayes.

Wastewater Utility Preliminary Engineering Report and Asset Management Plan

Wastewater PER and AMP continue to be assembled to meet March 31st deadline.

Ordinances

Ordinance 2026-1, First Reading

Introducing Ordinance 2026-1 for the first reading. An Ordinance of the Town of Osgood authorizing the issuance of waterworks revenue bonds for the purpose of providing funds to pay the cost of certain additions, extensions and improvements to the municipal waterworks of said Town, providing for the safeguarding of the interests of the owners of said bonds, other matters connected therewith, including the issuance of notes in anticipation of bonds, and repealing ordinances inconsistent herewith.

Motion to approve Ordinance 2026-1 on the first reading. Holley 1st, Bill 2nd. 3 ayes.

Second reading will be set for February 17th, 2026.

Baker Tilly Water Rate Discussion

Baker Tilly, Doug Baldessari and Bill Gabbard, were present to discuss the preliminary planning stage of the proposed adjustment in water rates and charges. Discussion was held on which of the three rate exhibits should be included with Ordinance 2026-2 for the first reading. The Lead Service Line Project will be receiving 78% forgivable BAN's (grant) and the Treatment Plant Improvements Project will receive 87% forgivable BAN's (grant). One of the loans will be at an assumed interest rate of 3.17%, however Doug stated interest rates are going down and feels it will be under 3%. The second loan is a 0% interest rate.

• Alternative I would be a 12.4% increase.
• Alternative II would be a 14.3% increase.
• Alternative III would be a 22.4% increase.

These increases would be phased in over 3 years. Baker Tilly said we will not get a better funding package. Baker Tilly recommended that the Council go with the highest rate structure until the bids for the projects come in, that way the rates can be lowered, if bids come in lower. If we choose the lowest rate structure and the bids come in higher, we have to start the process all over and could lose $4M in grant funding. SRF has us closing March 12th. They would like to pre-close February 12th.

Motion was made to approve Exhibit A, Alternative 3. Holley 1st, Chris 2nd. 3 ayes.

Bill Roberts wants to make sure it is revisited in February after bids come in.

Ordinance 2026-2, First Reading

Introducing Ordinance 2026-2 for the first reading. An Ordinance establishing rates and charges for potable water service rendered by the Osgood, Indiana Water Utility.

Motion to approve Ordinance 2026-2 on the first reading. Holley 1st, Chris 2nd. 3 ayes.

Second reading will be set for February 17th, 2026.

Grants and Appointments

Reynolds Grant Applications to be Signed for Submittal

• Electrostatic Repainting of 46 Existing Streetlight poles along Beech and N. Buckeye: $18,290
• Annual Tree and Mulch Maintenance: $10,000
• 2026 Bricktoberfest Community Festival: $10,000
• Preventative Maintenance and Upkeep of Concrete Wall at Koger's: $1,000

Motion to approve applications and sign. Holley 1st, Bill 2nd. 3 ayes.

Southeastern Indiana Regional Planning Commission

Southeastern Indiana Regional Planning Commission is requesting our appointment to the 2026 Board of Directors.

Motion to approve Stephanie Back to SIRPC's Board of Directors. Bill 1st, Holley 2nd. 3 ayes.

Department Reports

Police Department

Alex Wilhelm gave his monthly report. INDOT is starting to move on the permit for the radar signs. Green Sign has been contacted for a quote for decals on the Explorer. They will send a couple different designs. Council is requesting to see those designs.

Adjournment

Motion to adjourn the meeting. Bill 1st, Chris 2nd. 3 ayes.

Claims were signed.

Signatures

Clerk-Treasurer

President

Member

Member