Town of Osgood Minutes

Regular Meeting
Tuesday, September 18, 2020
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Steve Wilhoit, Jeremy Schmitt, Norman Kappes, Will Wallace, John Bunselmeier, David Bultman, Penny Schornick, Susan Underwood, Lynn Fledderman, and Holley Rose.

Pledge of Allegiance

Roll Call - all present

Motion was made to waive the reading and adopt the pre-read minutes. David 1^st, Holley 2^nd
3 - ayes

Old Business:

Lynn and Steve are still working on clarifying boring ordinance for installation of boxes, etc. in the Town’s right-of-way.

Inter Community Medical Center - Lynn has contacted the attorney and put both parties together to talk.

Tri-Kappa, Susan Underwood was present and stated that the Veteran’s Banner Project has been overwhelmingly popular. They will have 28 banners in each town now instead of 25, and they already have some lined up for next year. The banner design is in the final phase and they should have it by this week or next. They know the Town was going to place the banners on W. Ripley and Walnut Street, but they are asking if they can be placed in a spot where most people would view them. They asked about Buckeye Street. They understand that it’s our town and we can place them where we want. She asked Council to make a final decision of where they would be placed, since the final design is almost complete and depending on location, the size may change.

Opened the public hearing for the 2021 Budget. Norman Kappes asked if anyone had questions and no one responded. Public hearing was closed.

Motion was made to adopt the 2021 Budget and Ordinance 2020-3. David 1^st, Holley 2^nd
3 - ayes

A public hearing was held today at 2:00 PM that provided an opportunity for interested parties to express their views on the proposed federally funded CDBG project. The Town intends to apply to the Indiana Office of Community and Rural Affairs for a grant from the CDBG Wastewater / Drinking Water Program. These funds would be used for a water system improvements project. The project would replace an existing water main on South Buckeye, from Jefferson Street to in front of the REMC. S.I.R.P.C. is requesting that our attorney review three documents that are needed:

Resolution 2020-6 Four-Factor Analysis. Motion was made to approve Resolution 2020-6 contingent to Lynn Fledderman’s review and approval. Holley 1^st, David 2^nd
3 - ayes

Ordinance 2020-5 Fair Housing Ordinance - (Lynn believes there is already one in place, but will review for updates) - Motion was made to pass under the suspension of the rules and contingent upon review and approval of Lynn Fledderman. Holley 1^st, David 2^nd
3 - ayes

Motion was made for the 1^st reading to adopt. Norman 1^st, Holley 2^nd
3 - ayes

Motion was made for the 2^nd reading to adopt. Norman 1^st, Holley 2^nd
3 - ayes

Ordinance 2020-4 Drug Free Workplace Ordinance - (Lynn believes there is already one in place, but will review for updates) - Motion was made to pass under the suspension of the rules and contingent upon review and approval of Lynn Fledderman. Norman 1^st, Holley 2^nd
3 - ayes

Motion was made for the 1^st reading to adopt. Norman 1^st, Holley 2^nd
3 - ayes

Motion was made for the 2^nd reading to adopt. Norman 1^st, Holley 2^nd
3 - ayes

The Town of Osgood will be applying for grant funding from the Reynolds Foundation in the amount of $125,000 for this water project.

Motion was made for Council to approve and sign the Reynolds Grant Application. Holley 1^st, David 2^nd
3 - ayes

2019 Community Crossings Street Improvements Project claims:

Commonwealth Engineers - $13,354.02 for construction / commissioning and RPR

Johannigman Excavating - Pay Estimate #6 for $31,697.38 (75% Community Crossing, 25% Reynolds)
Escrow $1,668.29 (75% Community Crossing, 25% Reynolds)

Motion to approve Commonwealth and Johannigman claims. David 1^st, Holley 2^nd
3 - ayes

2019 Culvert Project claims:

Commonwealth Engineers - $4,685.80 for bidding/negotiating, construction/commissioning, and RPR.

Motion to approve Commonwealth Engineers claims. David 1^st, Holley 2^nd
3 - ayes

Commonwealth Engineers - Jeremy Schmitt was present and stated that the current Community Crossing Project is wrapping up. Johannigman Excavating has a little more landscaping to do, but feels it will be done next week. INDOT has decided to open up round 2 of the Community Crossing Grant Applications, calls for the projects will begin on September 25, 2020. The first Culvert Project structure has been installed (#4), they will shift to work downstream and work their way back upstream.

John Bunselmeier was present. He stated with the current bridge and culvert project that he would be flooded out. He would like to know if he is going to be taken care of. Lynn Fledderman explained that Council had just received the letter from his attorney at the beginning of the meeting and they have not had time to read it.

Street Department - Steve Wilhoit stated that Johannigman did have a punch list to complete for the current Community Crossing Project. He stated that he did speak with Steve Gloyd concerning phase 2 of the Community Crossing Grant Application process and there will be timing concerns getting it submitted, but that is the direction that they would like to follow. Also, he received a phone call from the owner of 231 Olive Street who was concerned with farm equipment parked on an empty lot next to this property. He’s attempted to put the 2 parties in touch with one another, but it’s not been civil.

Gas Department - Steve Wilhoit stated the Regulatory Commission inspections were done. The Drug and Alcohol Policy needs updated, but the last time we updated it, there was a section put in that states that the Town Ordinance would follow State regulations. Utility Safety and Design is writing up a proposal for the Town’s gas personnel to go under their drug policy pool. Tim Kreutzjans is currently testing for qualifications and re-certification.

The State of Indiana will be putting out guidelines for Halloween activities. Motion was made to approve Trick or Treat for Saturday, October 31^st from 5:00 - 7:00 P.M. contingent upon what those guidelines require. Norman 1^st, David 2^nd
3 - ayes

Claims signed.

Motion was made to adjourn the meeting. David 1^st, Holley 2^nd
3 - ayes

Osgood Town Hall	Osgood Street Utilities	Osgood Water Plant	Ripley Co. Sheriff
Monday - Friday	Monday - Friday		24/7/365
8:30 am - 12:00 pm	7:30 am - 11:30 am	812-689-4324	Emergencies - 911
1:00 pm - 4:00 pm	12:00 pm - 4:00 pm		Non Emergencies:
812-689-4240	812-689-3839		812-689-5555
After 4 PM Leave Message	After 4 PM Leave Message		Street Department will be Dispatched Out

Osgood Utilities can now be reached 24-7-365, after hours and weekends for gas leaks, water leaks, sewer backups, etc. Simply call 812-689-0178 for a live dispatcher to get the service you need.