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Town of Osgood Minutes

Regular Meeting
Tuesday, October 20, 2020
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Steve Wilhoit, Norman Kappes, David Bultman, Holley Rose, Will Wallace, Rachel Runge, Tony Wood, Jodi Comer, Devota Dean, and Paula Rasnick.

Pledge of Allegiance.

Roll Call - Lynn Fledderman was not present.

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1st, David 2nd
3 - ayes

Paula Rasnick was present and introduced herself to Council.

Old Business:

At last month’s meeting the Town had received a letter from John Bunselmeier’s attorney concerning his culvert. Lynn Fledderman had sent an email stating that she had made contactwith Doug Wilson concerning the independent engineer and he will get back with her on Mr. Bunselmeier’s response. The Ripley County Highway Department, Ray Toops, was contacted to see who the County uses for bridge inspections. They use U.S.I., which Commonwealth Engineers nor the Town of Osgood have done business with. They could be used as the independent inspector. They will be in town next week doing work for the County and they could do this inspection while here.

Motion was made to proceed with U.S.I. contingent upon our attorney’s review, Mr. Bunselmeier’s response, and funding sources. Norman 1st, David 2nd
3- ayes

Tri-Kappa has been instructed that Veteran’s banners will be placed on W. Ripley / Walnut Streets due to safety concerns.

Lynn was asked to look at some ordinances for this meeting, but since she couldn’t attend, she emailed responses to the following:

CDBG Wastewater/Drinking Water Program: Last month after Lynn Fledderman’s review, the Four-Factor Analysis, Fair Housing Ordinance, and Drug Free Workplace Ordinance were adopted. Also, OCRA was here Monday, October 19th, for their site visit. A review of the preliminary application was completed. Rachel Runge stated that the final application will be submitted November 20th and awards will be announced December 17th. Bids will be due 6 months after December 17th.

The Town of Osgood has been awarded $40,000 from the Rising Sun Regional Foundation for the rehabilitation/improvements of the water utility. Grant Award Agreement was signed.

Tony Wood stated that just prior to the meeting he had received confirmation that the Town was awarded a grant from the Reynolds Foundation in the amount of $125,000 for the rehabilitation/improvements of the water. The Reynolds Foundation Grant and the Rising Sun Regional Foundation Grant will be used for the matching funds requirement of the OCRA Grant.

2019 Community Crossings Street Improvements Project claims:

Rachel Runge stated the punch list for the project has been completed.

Change Order Request #1 - Add 6” inserta tees and pipe to Nylooplast basins to allow for drainage behind the new sidewalks - $7,300.

Change Order Request #2 - Zero out remaining quantities.

Motion was made to approve Change Order Request #1 and #2. David 1st, Holley 2nd
3 - ayes

The contract price prior to the change orders was $1,043,990.00. Incorporating the change order lowers it to $905,341.98 (a decrease of $138,648.02).

Johannigman Excavating - Pay Estimate #7 for $255,694.41 (75% INDOT, 25% Reynolds)
Escrow #7 for $13,457.60 (75% INDOT, 25% Reynolds)

Pay Estimate #8 for $45,267.10 to release retainage.

Commonwealth Engineers - $1,225.73 for construction / commissioning and RPR.

Motion was made to approve Johannigman Excavating and Commonwealth claims. David 1st, Holley 2nd
3 - ayes

2019 Culvert Project claims:

Commonwealth Engineers - $18,931.58 for construction / commissioning and RPR.

Motion was made to approve Commonwealth Engineers claim. David 1st, Holley 2nd
3 - ayes

Rachel Runge stated that culverts 4, 7, and 9 have been completed. They will be moving to structure #5.

Health Insurance renewal is coming up December 1st. Don Leslie has quoted a 4% increase on the current Lifestyle Policy with additional copays for Outpatient Radiology, Chemo & Outpatient Dialysis, and Inpatient /Outpatient Surgical Procedures.

Motion was made to approve the renewal. Holley 1st, David 2nd
3 - ayes

Trick or Treat was discussed again. Holley Rose stated that the county has gone from a blue to yellow (increased cases of COVID). The Governor and the Ripley County Health Department have put out Guidance for Celebrating Halloween Activities. This guidance is subject to change based on updated guidance from the State of Indiana or CDC. If the cases continue to increase and the county goes from a yellow to orange, the guidance will drastically change.

O.B.C has been working with Vogt Farms to put up a display on the W. Ripley (Brick Street) for Halloween. The display will be from October 29th - October 31st.

Motion was made to allow the closure of W. Ripley (Brick Street) for the display contingent upon data that is continually changing from the State or CDC. Norman 1st, David 2nd
2 - ayes

Jodi Comer was present from O.B.C. She stated that they have changed their meeting date to the 2nd Tuesday of each month in hopes that at least one person from the Town could attend their meetings.

Police Department - Will Wallace gave his monthly statistical report to Council.

Water Department - Tony Wood stated the budget is slowly turning around. Due to COVID, revenues were down. For a couple of days the chemical feed pump had stopped, it is now back on track. The compliance schedule has been met.

Sewer Department - Tony Wood stated they are waiting on fields to get cleared for fertilizer.

Gas Department - Steve Wilhoit stated that Tim has almost completed his recertification. He is also looking at going under USDI Drug Policy for gas employees, including Tammy and Tina, since they answer gas calls. If our employees are drawn, it would be $150.00 and they would have to go to the Urgent Care in Greensburg. Joining the USDI Program is the solution to keep up with the changing requirements regarding DOT Testing.

Motion was made to approve UDSI’s plan. Holley 1st, David 2nd
3 - ayes

Claims signed.

Motion was made to adjourn the meeting. David 1st, Holley 2nd
3 - ayes

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