Town of Osgood Minutes

Regular Meeting
Tuesday, October 18, 2016
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Eric Roush, Arlene Knudson, DeDee Holliday, Norman Kappes, Steve Wilhoit, Shawn Negangard, Toby Church, Holley Rose, John Ertel, David Bultman, and Ron Schwering.

Pledge of Allegiance

Roll Call - all present

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1^st, DeDee 2^nd

3 - ayes

Opened the public hearing for the 2017 Budget. Norman Kappes asked if anyone had questions, no one responded. Hearing was closed.

Motion was made to adopt the 2017 Budget and Ordinance 2016-4. Holley 1^st, DeDee 2^nd

3 - ayes

Old Business:

Council asked Attorney, John Ertel, if there were any updates on the trailer at Fairview Village. He stated he is in the process of putting a letter together. That it is also a violation of the zoning Code.

Also, John Ertel has spoken with Jason Bishof and Tad Brinson concerning the unsafe buildings at 223 and 206 N. Elm Street. These properties violate the Unsafe Building Code and Zoning Code. Holley Rose stated that she has learned that it could also a Class B Misdemeanor.

There is still no news on who the Inter Community Medical Center has chosen, from the Nominee list, to set on their board. The attorney they had is no longer employed by them, but he will forward the email on to Delores Rolf.

Claims for the S. Buckeye Street Sidewalk, Drainage, and Lighting Project were presented:

Johannigman Excavating Partial Pay Estimate #3 for $61,286.05 with retainage of $3,225.58.
Commonwealth Engineers - Residential Project Representative and
Construction/Commissioning for $17,118.53 for services through August 31^st.

Motion was made to approve Commonwealth’s Claim, but to hold Johannigman’s Claim contingent to work being completed. Holley 1^st, DeDee 2^nd

3 - ayes

Commonwealth Engineers, Toby Church was present to discuss ADA Compliance. They would like to start pursuing INDOT 50/50 Matching Grants. This funding could help with some of the projects we’ve been doing with the sidewalks. If we can present the need, we could get INDOT to match some of the funds needed. Toby presented a Task Order for $4,000 to complete an ADA Compliance Report, it would be an inventory of sidewalks, ramps, buildings, etc. It will outline everything that the Town owns. It’s a very extensive report, he stated that Commonwealth will lose money on completing the report, but can continue to do projects. Once the report has been completed, we will then be in compliance to go after the INDOT 50/50 Matching Grants.

Motion was made to approve Commonwealth to complete the ADA Compliance Report and for it to be paid out of Riverboat Funds. Holley 1^st, DeDee 2^nd

3 - ayes

Motion was made to have John Ertel contact Christina DeWitt with Umbaugh to discuss preparing a water rate ordinance. DeDee 1^st, Holley 2^nd

3 - ayes

An Executive Session was set up for Saturday, October 29^th starting at 9:00 A.M. to receive information and interview prospective employees for the police department position.

The Ripley County Area Plan Commission met to discuss the rezoning of the property owned by Shawn Negangard known as Claytown Commons. The Unit Development Plan would go from Twenty-one (21) Lots to Eight (8) Lots. The Commission’s recommendation on the petition is favorable (vote 9 -0). They are requesting AN ORDINANCE TO AMEND THE UNIFIED ZONING ORDINANCE OF RIPELY COUNTY, INDIANA, to be approved and adopted by the Town Council. Council asked Mr. Negangard what the approximate lot sizes would be, he stated on average a ¼ of an acre, but it varied.

Motion was made to approve Ordinance 2016-6, Amending the Unified Zoning Ordinance of Ripley County, Indiana. DeDee 1^st, Holley 2^nd

3 - ayes

Southern Ripley County EMS, Rescue 69, is conducting an annual fund raising drive. Their focus is to continue the replacement and updating of their medical equipment, radios, and ambulances. They are inviting us to join in their mission to serve the community.

Motion was made to approve a $250 contribution from Riverboat Funds. DeDee 1^st, Holley 2^nd

3 -ayes.

Ripley County Community Foundation is having a 2^nd Annual Day of Giving Open House on Friday, November 11th from 8 am to 4 pm. Donations will receive a 50% match into endowed fund of our choice.

Motion was made to approve a $250 contribution from Riverboat Funds. DeDee 1^st, Holley 2^nd

3 - ayes

Steve Wilhoit stated that the Bricktoberfest was very successful. A lot of people worked hard and the weather was great. They are already tentatively planning the next one for Saturday, October 7, 2017. Hannah Kappes led the committee, which had more activities for the kids. All the vendors made it a success. The Fire Department had a smoke house and there were bouncy houses. Overall, everyone was very happy.

Street Department - Steve Wilhoit stated the Street Inventory is about complete. Pictures will be taken, streets will be rated, and this information will be forwarded to INDOT. They have found a couple of issues where there are 3 streets that are not named: the short street off of Wilmer, the section entering the Fairgrounds by 339 N. Sycamore, and the section between North Elm/Cardinal Lane. With the proper street inventory, this would increase the mileage of the town, which would increase the revenue the Town receives from the State. Another issue that was discussed was the desire to have a working relationship with the County Planning and Zoning. Emails had been sent that were not answered and the Town is a part of the County and should be able to utilize their departments. Osgood is a participating member of the zoning code. John Ertel stated that the County does not go out and look for violations, if a complaint is received they will go out and see if the violation exists and then issue a letter. The issues with the homes on N. Elm were discussed again. John Ertel will try to obtain an injunction action on those. It was also asked if Duke Energy should be notified about the dead trees, due to electric lines.

Police Department - Eric Roush gave his written statistical report for the month. The Police Department will be going live with the Spillman Program on Monday. Eric wanted to thank the Reynolds Foundation for their support. It ended up costing $280.46 more, due to Milan coming on later. Last Saturday was the physical agility testing for the police department applicants, 8 people showed up with 6 passing. He stated we have a good pool of people to select from.

Fire Department - Shawn Negangard stated they had 13 EMS runs, 2 fire, 1 extrication, and 2 auto accidents.

Claims signed

Meeting adjourned.

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