Town of Osgood Minutes

Town of Osgood
Regular Meeting
Tuesday, October 21, 2014
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Mary Ann Gay, Steve Wilhoit, Chuck Gill, DeDee Holliday, Cathy May, Norman Kappes, Shawn Negangard, Adam Hunger, and Tony Wood.

Pledge of Allegiance.

Roll Call - Linda Krinop was not present

Motion was made to waive the reading and adopt the pre-read minutes. DeDee 1^st, Norman 2^nd

2 - ayes

U.S. 421 Curb, Sidewalk, and Storm Sewer Project claims were presented - final payment for the release of retainage for Sections 3, 4, and 5 to Johannigman Excavating in the amount of $11,962.59.

Motion was made to approve the release of retainage to Johannigman Excavating. DeDee 1^st, Norman 2^nd

2 - ayes

Town wishes to update the Substance Abuse Policy for Federal Motor Carrier and Pipeline and Hazardous Materials Safety Administration compliance. This policy is intended to comply with all applicable Federal regulations governing workplace anti-drug and alcohol programs. The Town also wishes to adopt an Employee Education and Assistance Program to meet requirements of 49 CFR Part 199.113 & 199.239. Both of these documents have been reviewed by the attorney and are ready for adoption.

Motion was made to adopt Town of Osgood Substance Abuse Policy for FMCSA Compliance and PHMSA Compliance along with an Employee Education & Assistance Program. Effective immediately. DeDee 1^st, Norman 2^nd

2 - ayes

WTH Technology Inc. prepared a Proposal for the Osgood Gas & Street Department for mapping. The IURC has required the Gas Department to keep mapping updated and in compliance. With this system we would be able to get markings and training to build our maps. There will be history to go back to and look at for future inspections. WTH updates all information regularly concerning properties and name changes. This proposal is for $$16,212.50.

WTH also prepared a Proposal for the Wastewater Department. Tony Wood stated that all the County, State, and Local services are pushing to get all systems integrated into one. All the utilities in time will need to be documented. He would be able to map service laterals, mains, and pump stations. We will own our copy of the map and will be able to make changes when needed. This proposal is for $12,236.25.

Motion was made to approve the Proposal for the Osgood Gas & Street Department. DeDee 1^st, Norman 2^nd

2 - ayes

A Handheld G07X Tremble Unit will be looked at to help with the mapping procedure. Utility budgets will be looked at to see if the cost can be split. The Wastewater Proposal from WTH can be looked at another time.

Motion was made to add an Addendum to Napoleon’s Water Purchase Agreement. This will increase their minimum purchase to 6 million gallon per month and allow them to purchase up to 15 million gallons per month. DeDee 1^st, Norman 2^nd

2 - ayes

Fire Department - Shawn Negangard gave monthly statistics: 10 EMS runs, no fires, and 1 Auto Accident. A power unit and cutter have been ordered at $12,300, with $4,000 of that being grant funds. They are looking at buying rescue jacks for extrication with prices ranging from $8,997 to $11,499. An 800 radio will need to be replaced for $3,395 and the other 800 radios will need upgraded at $1,000. They have received their ISO report and have maintained their classification. Some of the areas that they fell below in are just not feasible for a volunteer fire department to obtain. Shawn stated they will not be back for another 12 years unless they are requested to come back and take another look. DeDee thanked Shawn for doing a good job. She has had people compliment his good work.

Sewer Department - Tony Wood stated the compliance schedules are good. He has taken steps to get approved by IDEM to do all reporting on line. Linda will need to give authorization as signatory status to Tony. Each month he can still print a hard copy for Council’s review. They are currently waiting on the farmers to get soy beans out of the fields to empty a couple of their tanks. Also, inflow dishes were installed.

Water Department - Chuck Gill stated they have been cleaning clarifiers. An ad will be put in the paper for flushing water hydrants the month of November and water may be roily.

Street Department - Steve Wilhoit stated they have started leaf pick up. There was a concern with the grass on the U.S. 421 Project, contractor put fertilizer on the grass again and with the rain it is doing much better. If there are still bad spots in the spring, they will come back and reseed. The surveyors have been in town the last few days for the new Sidewalk Project. And he explained the reason they stop picking up leaves on November 21^st is that they have to get the equipment switched over and ready for snow. They will pick up leaves after the 21^st if they are placed in a bag.

Gas Department - Steve Wilhoit stated that USDI will be coming in to install a safety device at Napoleon pressure station and around regulator stations. After these items getting completed, we should be in good standing with the IURC.

ADA complaint forms will be put on the Town’s website for people to access.

An ad will be put in the paper for the upcoming opening for the Deputy Clerk-Treasurer/Utilities Clerk position. Applications can be picked up at the Town Hall until November 3^rd.

Claims signed

Meeting adjourned

Osgood Town Hall	Osgood Street Utilities	Osgood Water Plant	Ripley Co. Sheriff
Monday - Friday	Monday - Friday		24/7/365
8:30 am - 12:00 pm	7:30 am - 11:30 am	812-689-4324	Emergencies - 911
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812-689-4240	812-689-3839		812-689-5555
After 4 PM Leave Message	After 4 PM Leave Message		Street Department will be Dispatched Out

Osgood Utilities can now be reached 24-7-365, after hours and weekends for gas leaks, water leaks, sewer backups, etc. Simply call 812-689-0178 for a live dispatcher to get the service you need.