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Town of Osgood Minutes

Regular Meeting
Tuesday, October 21, 2008
7:00 P.M.

Pledge of Allegiance

Roll Call – Mary Ann Gay was not present.

Motion was made to waive the reading and adopt the pre-read minutes.

Linda 1st, Norman 2nd

3 – ayes

Bids for the 2002 Ford Crown Vic were opened:

Jeremy Stephens - $500

Patrick O’Connor Sr. - $200

Brenda Coleman - $1450.00

Kyle Negangard - $650.00

Ronald Blair - $1550.00

Marshall Hegge will contact Mr. Blair to inform him that his bid was the highest.

Commonwealth Engineers – Pat Zaharako requested the Council to release the retainage to Johannigman Excavating for the Water Project in the amount of $38,851.44.

Motion was made to release Johannigman Excavating’s retainage.

Linda 1st, Norman 2nd

3- ayes

Commonwealth is also working on the water main extension for the Industrial Park. Plans were given to Chuck for him to review.

Motion was made to approve the Notice of Intent to Construct a Water Main.

Linda 1st, Norman 2nd

3- ayes

The Town will need to wait 30 days for an automatic permit. When construction begins we will need to keep the plans and specs on site.

The Water Treatment Plant Improvements were discussed. The prices have gone up substantially since the Water System Needs Review was done in February of 2007. Pat Zaharako requested Council to set up another meeting to go over the specifics with him and the Town’s attorney.

The Sewer Department will need to wait approximately 90 days for their extension permit. The lift station can pump on average 90,000 gallons per day with a 7 ½” impeller. The impeller can be upgraded to an 8” and do a maximum of 104,000 gallons per day. The pumps and control panels will need upsized with an estimated cost of $20,000.

Motion was made to purchase the property at 309 E. State Road 350 in the amount of $20,000. This property adjoins our pump house.

Linda 1st, Norman 2nd

3 – ayes

Motion was made to adopt the new S.O.P.’s for the Police Department.

Norman 1st, Linda 2nd

3 – ayes

Ordinance 2008-13 was presented. This is the revision of Ordinance 2007-8 concerning golf carts. All the language pertaining to the golf carts has been removed.

Motion was made to adopt Ordinance 2008-13.

Linda 1st, Norman 2nd

3 – ayes

Marshall Hegge wanted to say “Thank You” to the Ripley County Community Foundation for the grant his department received for purchasing body armor for the Reserve Officers.

Motion was made to adopt the Identity Theft Program. A plan intended to indentify red flags that will alert our employees to customers using false information.

Linda 1st, Norman 2nd

3 – ayes

Wastewater Department – Tony Wood stated the report was ready to be signed. The effluent toxicity testing is complete and awaiting results. Four of the sludge tanks are empty and they are on schedule with the fertilizer. There is a possibility of another land application site. The other application site has been soil sampled. IDEM land application renewal is due in 2 months; he will get all the information together to be submitted. Still working on home inspections.

Street Department – Steve Wilhoit stated that leaf pick up has begun. The new big dump truck is in. He will now look at a snow plow for the little dump that can be transferred to a new little dump if need be. Linkel Company is addressing some garbage issues. Due to a salt shortage all over the state, there will be no salt for this winter. The cost of salt has gone from $40 a ton last year to $170 a ton this year.

Gas Department – Steve Wilhoit stated that 40% of the winter gas has been hedged. The market is continuing to drop. At this point it is better to let it ride out on the index price. The Gas Cost Adjustment Factor has dropped $4.78 in the last two months. The IURC was in and did inspections. USDI will be here November 3rd to add verbiage to the Operators Qualification Plan and some farm taps will be looked at and addressed if needed.

Will Vincent was present and asked Council if they would allow $1000 in the budget for advertising for the businesses. Steve Wilhoit stated that there is already a tool in place that does that. The Town already advertises the businesses on our website. Toni McDonald stated that is not the Town’s problem, the businesses should advertise on their own. Donald Dunbar stated that Mr. Vincent should just be patient. The Damm Theater will be opening soon and that will draw people to Osgood.

Osgood Merchants – Geneen Ostendorf wanted to give a special thank you to Jeff Volz and Steve Wilhoit for all their help with the Fall Festival. They are already planning for next year’s festival and would like to know if the Town would help support it again.

Motion was made to help support the 2009 Fall Festival.

Linda 1st, Norman 2nd

3 – ayes

Donald Dunbar requested that all the local politicians write letters to our State Representatives to help get new legislation passed for golf carts.

Henrietta Lay was present and also wanted to thank everyone for their assistance with the Fall Festival.

O.B.C. – Toni McDonald was present and stated that they are going to plant some small dwarf Christmas trees. They will also be decorating around the Osgood Primary Care. Elections were held: Toni McDonald – President, Ruth Hughes – Treasurer and Judy Wells – Secretary.

SADD Organization from Jac-Cen-Del requested permission to tie red ribbons on the light poles in town from October 23rd to October 31st.

Motion was made to allow SADD to place the ribbons on the light poles as long as they are removed when they are done.

Linda 1st. Norman 2nd

3 – ayes

Street Department was given permission to apply to Reynolds Foundation and Rising Sun Foundation for a new street sweeper.

Claims Signed

Meeting adjourned.

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