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Town of Osgood Minutes

Regular Meeting
Tuesday, November 21, 2017
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Norman Kappes, David Bultman, Steve Wilhoit, Tina Wallace, Will Wallace, Toby Church, Holley Rose, Nick Buchanan, Kyle Negangard, Lynn Fledderman, Tony Wood, Curtis Schmaltz, Warren Bruns, Jeff French, Willy Lunsford, and Marsha Bultman.

Pledge of Allegiance.

Roll Call - all present

Motion to waive the reading and adopt the pre-read minutes. Holley 1st, David 2nd

3 - ayes

Old Business:

Ordinance 2017-5 and Ordinance 2017-6: Lynn is still working on a specific list for the agricultural properties.

223 N. Elm Street - Filed Chapter 7 Bankruptcy, we’ve received an “Order to Stay of Proceedings”.

Carl Mullikin and David Mullikin - Lynn will be working on a letter to the Ripley County Planning and Zoning to address these issues.

Inter Community Medical Center - Motion was made to submit Jason Smith, Kyle Negangard, and Monica Ogden as the three names for their board.

240 W. Wilson - Bids were accepted November 13th through November 17th. William Lunsford was the only bidder at $130,000. Motion was made to approve the Agreement for Purchase and Sale of Real Estate. Holley 1st, David 2nd

3 - ayes

Unsafe Building Job Description - Lynn was asked to add the phrase “as needed”.

The Town received a Notice of Foreclosure Lawsuit for 746 Columbia Avenue. The owner is deceased and the bank is going after a $164,000 judgement. We have a lien on this property for $587.19. Lynn told Council that she could answer to the Notice or if not it would default. Her opinion was that the Town would spend more in attorney fees that what the lien was worth. Council instructed her to let it default.

2nd reading of Ordinance 2017-8: An Ordinance Creating a Community Crossing Matching Grant Fund. Pursuant to HEA 1001-2016, Council establishes Fund 258 to be governed by the applicable statutory provisions.

Motion was made to adopt Ordinance 2017-8. Holley 1st, David 2nd

3 - ayes

2nd reading of ordinance 2017-9: An Ordinance Amending the Nuisances; Health and Sanitation ordinance. It is in the benefit of the Town to amend the ordinance to prohibit littering and illegal dumping.

Motion was made to adopt 2017-9. Holley 1st, David 2nd

3 - ayes

Ripley County Area Planning Commission has forwarded a report on a zoning change from Thomas/Gloria Borgman. The Commission has recommended a zoning change from R-2 Residential to General Business.

Motion was made to approve Ordinance 2017-10 amending the Unified Zoning Ordinance of Ripley County. Holley 1st, David 2nd

3 - ayes

Ripley County Park and Recreation - Curtis Schmaltz and Warren Bruns were present and stated that the Fairgrounds are trying to reduce their costs. They currently have 3 water meters and are trying to reduce it down to 1. They are talking about going from a 2” water meter down to a 1” or even 5/8”. They were told by their contractor that the 1” meter would have sufficient flow. Toby Church (Commonwealth Engineers) felt that the 1” meter would not be enough flow for what they needed. Council stated that according to Town Ordinance, Service pipes which connect the customer’s premises to the utility’s water mains shall not serve more than one customer and shall not cross property boundary lines. Each lot or parcel of real estate shall be served separately by one service line from the utility’s distribution main. The Fairgrounds contain many parcels. Holley asked if the parcels could be combined. Also, there is a gas main that runs down the alley that separates Beech and Craven Street, so their water line would not be able to conflict with our gas main. Tony Wood stated that they would need to design for their peak usage. Lynn Fledderman stated that if they come up with a solution that is not against Town Ordinance, the Town would review it. She asked if the Park Board was working with an engineer. Curtis Schmaltz said they were only working with a local plumber. Lynn asked them to come up with a plan, then come back and address the Council.

Commonwealth Engineers - Toby Church was present and stated that the design for the 2018 S. Walnut Street Sidewalk, Curb, Paving, and Lighting Project was progressing. A letter will be sent to the residents for a meeting that is scheduled for December 6th at 6:00 P.M. At this meeting Commonwealth will go over the plans for the proposed project and answer any questions. The Stormwater PER and environmental report will be submitted. As soon as they are done we can start looking for grant money.

S. Buckeye Street Sidewalk Project claims:

Johannigman Excavating Inc. Pay Estimate #3: $117,527.47 with retainage of $6,185.65
Commonwealth Engineers: $38,056.43 for RPR and Construction/Commissioning

Motion was made to approve Johannigman Excavating and Commonwealth Engineer claims contingent upon Reynolds Foundation approval. Holley 1st, David 2nd

3 - ayes

Resolution 2017- 6 was presented to establish a Conflict of Interest Policy. USDA Rural Development has specific requirements when obtaining funding from them. The purpose is to protect the interest of the Town of Osgood when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an elected official, employee, or Appointee or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to Towns.

Motion was made to waive the 2nd reading and adopt Resolution 2017-6. Holley 1st, David 2nd

3 - ayes

Ordinance 2017-11 was presented to amend Ordinance 1996-4; Establishing Rules, Regulations and Charges for Use of Osgood Community Center. For-profit groups, organizations or businesses, or individuals shall pay for the use of said Osgood Community Center in the sum of $20 per hour or $50 per day, which ever sum is smaller. All renters shall provide their own supplies, including but not limited to coffee, tea, creamer, paper products, napkins, paper plates, table coverings, decorations, trash bags, and cleaning supplies.

Motion was made to primarily adopt Ordinance 2017-11. Holley 1st, David 2nd

3 - ayes

Jeff French was present and asked if his property at 538 Shook Street could be included in any future Stormwater Project. That area sits low and is wet. Jeff took elevations a few years ago and Buckeye, Wilson, and Shook all set higher. Toby Church stated that he would look at stretching out the current proposal and once the PER gets done we will try to look for funding.

Water Department - Nick Buchanan stated that they have been flushing hydrants this month. They’ve taken the time to take caps off, oil, and repair some stripped out plugs. Six or seven hydrants will need to be rebuilt. They are still working on probing the raw water line and putting it on GIS. A controller went out and is out of date so a new one will need to be ordered. He asked Council if they would consider adding a fee for turning meters on and off and setting regulations concerning which meters that would apply to.

Steve Wilhoit suggested that we could have some discussions after the first of the year to reorganize and set some goals. Lynn suggested that we invite Toby Church as well.

Police Department - Will Wallace presented Council with his monthly statistical report. He had 97 calls. Interviews are scheduled for December 2nd. Background checks are currently being performed.

Street Department - Steve Wilhoit stated that the S. Buckeye Street Sidewalk Project is about 85-90% complete. They will not be doing any more curb work by the highway until spring. Dave O’Mara will be here next week to blacktop. All the rest will be finished in the spring, due to the cold temperatures. Stormwater portion is already complete and some of the dirt work is being laid. Leaf pickup ended Monday, November 20th. Leaves will still be picked up as long as they are bagged.

Gas Department - Steve Wilhoit stated that we have enrolled in a gas hedge (buying futures) out to 2022.

Sewer Department - Tony Wood stated the letter has been submitted to decrease some of the monitoring and testing frequency. He is hoping that in 5 years, we will have saved some money. He is confident that we will get some concessions on the request. They will not be able to get sludge out due to the weather. They will use a bagger system and have it hauled to the landfill, hopefully in December. SIOA will be hosting an event at the St. Florian on November 29th.

Fire Department - Kyle Negangard stated that they have been installing free smoke detectors, they have not had as good of a response as they thought they would. He requested approval to be at the stoplight on December 16th. Also, they will be helping families in need at Christmas. Santa will be at the firehouse on December 18th at 7:00 P.M. He reported that they had 2 motor vehicle accidents, 11 first response, 5 mutual aids, and 1 fire run.

Claims signed

Motion to adjourn the meeting. Holley 1st, David 2nd

3 - ayes

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