Town of Osgood Minutes

Regular Meeting
Tuesday, May 15, 2018
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Toby Church, Steve Wilhoit, Norman Kappes, Holley Rose, David Bultman, Lynn Fledderman, Will Wallace, Kyle Negangard, and Tina Wallace.

Roll Call – all present

Motion was made to waive the reading and adopt the pre-read minutes. David 1^st, Holley 2^nd
3 – ayes

Old Business: 433 S. Buckeye has been mowed and junk cleaned up.

Lynn introduced Ordinance 2018-6: An Ordinance establishing cut permits for public way and restoration of public way. Also, Ordinance 2018-7 was introduced: An Ordinance establishing requirements for licensing of peddlers. Lynn would like these to be reviewed and be brought back up at next month’s meeting.

2017 S. Buckeye Street Sidewalk claims were presented:

Johannigman Excavating – Partial Payment #6 for $60,905.27
Commonwealth Engineers - $7,428.87 for Construction and Commissioning / RPR

Motion was made to approve Johannigman’s Partial Payment #6. Holley 1^st, David 2^nd
3 – ayes

Motion was made to approve Final Pay Claim of $37,291.11 releasing retainage contingent upon the final receipt of Johannigman’s as-builts, final waiver of liens, consent of surety, and satisfactory grass restoration. Holley 1^st, David 2^nd
3 – ayes

Motion to approve Commonwealth’s claims. Holley 1^st, David 2^nd
3 – ayes

Change order #1 was presented for a final cost adjustment. The cost adjustment is a decrease of $87,977.74, which means the project came in under budget.

Motion was made to approve Change Order #1 for a decrease in the contract price of $87,977.74. Holley 1^st, David 2^nd
3 – ayes

Motion was made to approve and sign Certificate of Substantial Completions. Holley 1^st, David 2^nd
3 – ayes

2018 S. Walnut Street Project claims:

Commonwealth Engineers - $3,424.42 for Construction and Commissioning
Hughes Tree Service - $800 for removing trees and stumps

Motion was made to approve Commonwealth Engineers and Hughes Tree Service claims. Holley 1^st, David 2^nd
3 – ayes

Motion was made to approve and sign the Notice to Proceed and Escrow Agreement with Johannigman Excavating. Holley 1^st, David 2^nd
3 – ayes

Water Project claims:

Commonwealth Engineers - $8,488.77 for Financial/Legal Assistance, Construction, and RPR

Motion was made to submit Requisition for Funds No. 6 to USDA for $8,488.77. Holley 1^st, David 2^nd
3 – ayes

Commonwealth Engineers, Toby Church was present and stated that the 2017 S. Buckeye Street Sidewalk Project is closing out and we will be kicking off the 2018 S. Walnut Street Project in 2 to 3 weeks. Johannigman Excavating will be starting on O&M Avenue. The Water Project has had progress on the Water Tower by the school and the work at the plant has stopped due to the wait of the booster station. The next Community Crossing Grant application is due at the end of August and it’s a 75/25 match. Commonwealth has had several meetings with Steve Wilhoit and Steve Gloyd to prioritize 3 different projects: Buckeye Street downtown from stoplight to Ripley Street, Elm Street with side streets to Buckeye, and paving various spots within town. Plans will need to be started so that the project can go out to bid in early 2019. Toby and the Superintendents met with S.I.R.P.C. to discuss grants that are available: Water/Wastewater, Blight, Stormwater, and Downtown Revitalization. The highest priority would be a Water/Wastewater Grant. In order to receive grant funding for Stormwater, we would have to create a utility and implement a charge to the customers.

Thank you to the Ripley County Community Foundation for a $500 grant to purchase Lifetime chairs for the Community Center. We are awaiting a response from the other two granting sources before we proceed.

Duke Energy conducted an energy saver audit at the Town Hall. The total project cost would be $8,481.84, Duke Energy’s incentive would be $2,241.63 (26.43%). This would cost the Town $6,240.21 and approximately 5 years to pay it back or do a lump sum payment of $5,950.95. The estimated monthly cost savings would be $105.37. Council did not feel like it was a good enough benefit to justify the cost.

Ripley County Community Foundation is celebrating their 20^th year anniversary and requesting sponsorship for their Annual Meeting. The event is open to the public at no charge. It’s their way to say thank you to their donors, recognizing their 2018 scholarship recipients and inviting the public to learn about the depth of the Foundation’s impact on the people and organizations of Ripley County.

Motion was made to approve a sponsorship of $100.00. Holley 1^st, David 2^nd
3 – ayes

Police Department – Will Wallace gave his monthly statistical report: 23 traffic stops, 6 ordinance/civil processes, 13 agency/citizen assists, 12 accidents, 35 criminal. Justin Batchelor will be graduating the Academy on May 31^st. He asked Lynn about a Fireworks Ordinance, to make it more stringent on the times fireworks can be set off.

Fire Department – Kyle Negangard gave his monthly statistical report: 11 first responder runs, 2 fire, 1 accident, 1 CO leak, 1 Haz-Mat, and 4 mutual aid. He stated that it looks like this year’s runs will be higher than last year. The Ripley County EMA is no longer supporting storm shelters due to liability. Kyle asked for advice from Council and the attorney on how to handle this. He asked if the potential liability out ways the benefit to the community. Osgood currently has 4 storm shelters. The Fire Department does not have enough manpower to staff the shelters. Should they keep the storm shelters open? Should they ask the churches to open them up and staff them instead of the Fire Dept.? Lynn instructed Kyle to see what insurance coverages the Fire Department has.

Claims signed.

Motion was made to adjourn the meeting. David 1^st, Holley 2^nd
3 – ayes

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