Town of Osgood Minutes

Regular Meeting
Tuesday, May 16, 2016
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Norman Kappes, DeDee Holliday, Holley Rose, Chuck Gill, Tony Wood, Steve Wilhoit, Eric Roush, Mike and Kelly Logan, Shawn Negangard, Alex Brison, Buzz Wonderling, Doug Thayer, Scott Rinear, Christina DeWitt, Arlene Knudson, Jay Hull, and Dean Ferrier.

Pledge of Allegiance

Roll Call - all present

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1^st, DeDee 2^nd

3 - ayes

Attorney, John Ertel, began the auction for the 2006 Black Imperial Trailer. It is to be sold “As Is”,

Bids were taken between Shawn Negangard, Doug Thayer, and Scott Rinear.

Highest bid went to Scott Rinear for $3,400.

Quotes were opened for the Solid Waste Collection Services, we received two quotes:

Rumpke - Collection of (3) 32-gallon cans, a 96-gallon trash cart or their equivalent for each pickup, or a total of 6 cans per week. Service will be provided on Monday and Thursday from April through October and on Thursday from November through March. Two heavy trash pickups per year will be provided.

Base bid: July 1, 2016 through June 30, 2017: $8.85 per unit per month
July 1, 2017 through June 30, 2018: $9.03 per unit per month
July 1, 2018 through June 30, 2019: $9.21 per unit per month

Alternate Bid - Option #1: Rumpke will provide one 96 gallon trash cart to each residence, business, industrial or institutional establishment with the Town. Service will be provide on Monday and Thursday from April through October and on Thursday from November through March. Two heavy trash pickups per year will be provided. Additional 96 gallon trash carts will be provided as requested at the rate of $2 each billed directly to the Town.
July 1, 2016 through June 30, 2017: $9.65 per unit per month
July 1, 2017 through June 30, 2018: $9.84 per unit per month
July 1, 2018 through June 30, 2019: $10.04 per unit per month

Alternate Bid - Option #2: Rumpke will provide solid waste collection up to three 32 gallon cans, a 96 gallon trash cart or their equivalent for each pickup, or a total of six cans per week. Service will be provided on Monday and Thursday each week throughout the full year. Two heavy trach pickups per year will be provided. July 1, 2016 through June 30, 2017: $9.95 per unit per month
July 1, 2017 through June 30, 2018: $10.15 per unit per month
July 1, 2018 through June 30, 2019: $10.35 per unit per month

Best Way Disposal -

Option #1: Collection on Monday’s and Thursday’s April through October, collection on Thursday’s November through March. Service with one 96 gallon cart with three year contract.
First year - $12.87 per household
Second year - $13.19 per household
Third year - $13.51 per household
Additional carts available upon requests at a rate of $2.50 per cart. The per household charge does include a spring and fall large item pick up.

Option #2: No Bid

Option #3: Service with one 96 gallon cart, one day per week pick up, and three year contract.
First year - $8.23 per household
Second year - $8.43 per household
Third year - $8.64 per household
Additional carts available upon request at a rate of $2.50 per cart. All trash must be in the cart and this does include a spring and fall item pick up.

These quotes will be tabled until after further review. A special meeting will be held on Monday, May 23^rd at 5:00 P.M. to determine if the contract will be awarded.

Ripley County Humane Society is requesting to be at the stoplight on June 18^th and September 10^th.

Motion was made to approve the Ripley County Humane Society request. Holley 1^st, DeDee 2^nd

3 - ayes

Spillman Public Safety System Interlocal Agreement was discussed. John Ertel stated that some conversations have been had concerning certain pricing for the Maintenance Agreement. They’ve asked the company if they can hold the price for the 2^nd and 3^rd year maintenance. Confirmation was received that they will hold the pricing. Joe Mann, Town of Versailles, will submit the contract as the primary holder, Osgood will be riders on Joe’s account. Versailles will break out the contract and bill each individual town. If we agree, contract says there could be a possible increase of 7% annually. Eric Roush stated that he had been paying a $575 annual contract on the old program and with the new program the cost would be $324. Also, the Reynolds Foundation did award the Osgood Police Department a grant in the amount of $5,479.14 toward the purchase of the program.

Motion was made to approve the Interlocal Agreement. Holley 1^st, DeDee 2^nd

3 - ayes

Old Business: Last month, Fire Chief, Shawn Negangard had requested council to consider purchasing a $1 million umbrella insurance policy for the Fire Department that would cover auto, liability, and workers compensation. Clerk-Treasurer spoke with insurance company and it would be an additional $750 per year. Since the fire department has the exposure it does, Council felt this was a good idea.

Motion was made to approve the $1 million umbrella insurance policy. DeDee 1^st, Holley 2^nd

3 - ayes

Umbaugh & Associates, Christina DeWitt was present and discussed the refinance of the 1996 Sewer Bonds. Council was presented with information for the purpose of discussion and consideration in the preliminary planning stage of the proposed analysis of sewage rates and charges. The data looked at was from April of 2015 through March of 2016. Christina explained that in this review, they would recommend a 4.2% increase. On 4,000 gallons that would be a $2.52 increase. She stated that rates should be reviewed every 3 to 5 years and the last time ours was done was in 2011. She stated that the refinancing did not have to be done at this time, it could be put off, but we would run the risk of increased interest rates. She asked Council if they had any questions, Council President stated that the information was a lot to swallow and that they don’t know what to do at this point. Christina stated that a lot of communities are increasing their rates a couple percent each year so that it is not such a huge increase at the end of the 5^th year. She stated that we could still try to refinance without increasing the rates, but we would probably not get the best interest rate. Council will take it under advisement.

Sewer Department - Tony Wood stated they had a good report. Compliance schedules have been met and Best Metal’s is due by the end of the month. There are some sewer system updates that they are looking at with sewer main replacements. They are currently waiting on dry weather to get the fertilizer out.

Street Department - Steve Wilhoit stated the pre-bid meeting for the new sidewalk project is Tuesday, May 24^th at 10:00 A.M. Bituminous quotes are due by May 24^th at 4:00 P.M. Also, he has spoken with the Fire Chief, Police Department, and the Town Attorney concerning the property on N. Elm Street that burned in October of 2015. We are receiving several complaints about the unmowed yard, junk cars, and unsafe building. What course of action needs to be taken to get this cleaned up? John Ertel will get with the County on the unsafe building and a Weed/Junk letter will be sent out.

Gas Department - Steve Wilhoit stated that he is waiting on the Notice to Proceed from INDOT before he can move the gas main north of Napoleon by the spillway. Also, needed is dryer weather.

Water Department - Chuck Gill did not have anything to report.

Police Department - Eric Roush stated that they did receive a grant from the Reynolds Foundation for the Spillman Public Safety System Program. He wanted to thank Tony Wood for helping him write the grant. He gave Council a copy of his monthly statistical report. There have also been complaints of vehicles parking the wrong way, against traffic and also on the sidewalks. State Statute states: vehicles must be stopped or parked with the right-hand wheels of the vehicle parallel with and within twelve (12) inches of the right-hand curb. A motorcycle must be stopped or parked with the rear wheel to the curb and with the front tire facing the flow of traffic. He wants to get this information out on social media. There are also limitations on how long a vehicle can be parked on public roadways (3 days) and private property (30 days).

Fire Department - Shawn Negangard stated they had 16 Runs: 1 fire, 13 EMS, 1 landing zone, and 1 mutual aid fire. The rabies clinic was at the fire house last week and they had over 90 animals, great turn out.

Mike and Kelly Logan (renters) were present and asked the Council about a complaint that was received concerning their address. Kelly Logan stated they are being evicted because of the complaint. A complaint was received concerning loud music, partying, and parking. The Town had been asked by the homeowner if any complaints came in concerning his rental properties that he wanted to be made aware. Any actions taken on the part of the homeowner are between him and the renters. Eric will check call log to see if any other reports were made.

An amendment was made to the motion authorizing Eric Roush, agency authority, to enter into the Spillman Public Safety System Interlocal Agreement with his signature. Holley 1^st, DeDee 2^nd

3 - ayes

Claims signed

Motion was made to adjourn meeting. DeDee 1^st, Holley 2^nd

3 - ayes

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