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Town of Osgood Minutes

Regular Meeting
Tuesday, June 16, 2020
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Melanie Douglas, Rachel Runge, Will Wallace, Toby Church, Steve Wilhoit, Lynn Fledderman, Norman Kappes, Holley Rose, Jeremy Schmitt, Tony Wood, Trent Shupperd, and Melinda Starkey.

Pledge of Allegiance.

Roll Call - David Bultman was not present.

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1st, Norman 2nd
2 - ayes

Old Business:

Ordinance 2020-2 was introduced at last month’s meeting, which amended some gray areas that regulates animals kept in the Town.

Motion was made to adopt Ordinance 2020-2 for first reading. Holley 1st, Norman 2nd
2 - ayes

Ripley County Ordinance to amend, add and /or to the Area Zoning code - Lynn stated that was not changed. The County did not give the Town the authority to hire an inspector. The inspector is still with the County.

Boring Ordinance still needs to be addressed.

A letter was sent to David / Elizabeth Daugherty on May 19th. Some of the issues have been resolved, but there are still things that need moved off the right-of-way. Lynn will give 30 days notice, then legal action will be taken.

2019 Community Crossings Street Improvement Project claims:

Commonwealth Engineers - $4,624.01 for construction/commissioning and RPR.

Johannigman Excavating - Pay Estimate #2 (May) for $19,824.82 (75% Community

Crossing, 25% Reynolds)

Escrow - $1,043.41 (75% Community Crossing, 25% Reynolds)

Pay Estimate #3 (June) for $120,837.87 (75% Community Crossing,

25% Reynolds)

Escrow - $6,359.88 (75% Community Crossing, 25% Reynolds)

Majestic Electric - $54,627.50 for street lights.

Motion was made to approve Commonwealth, Johannigman, and Majestic Electric claims. Holley 1st, Norman 2nd
2 - ayes

Jeremy Schmitt with Commonwealth Engineers was present with a recommendation for awarding the Culvert Project. On June 4th bids were received:

Dave O’Mara - $984,033.00

Paul H. Rohe - $993,436.75

Johannigman Excavating - $1,607,300.00

Two of the bids were very close, but it appears that Dave O’Mara is the low responsive and responsible bidder. These bids included all culverts with the option of 4 deducts. They are estimating that there is one structure that brings the bids in over budget. Reynolds Foundation will be meeting next week to discuss the funding options.

Motion was made to award the bid to Dave O’Mara Contractor, contingent upon Reynolds Foundation funding, town attorney review, and receiving the DNR permit. Holley 1st, Norman 2nd
2 - ayes

2019 Culvert Project claims:

Ripley Publishing - $105.56 advertisement for bids

Motion was made to approve Ripley Publishing’s claim. Holley 1st, Norman 2nd
2 - ayes

Rachel Runge with Commonwealth Engineers was present to discuss the Preliminary Engineering Report that the Town will need to apply to the Indiana Office of Community and Rural Affairs for a grant to replace existing water utility infrastructure. The study is formatted to be submitted for the CDBG. The study was prepared to look at three high priority items that are needed for the Water System:

The Town would be eligible for up to a $600,000 grant. We have been working with S.I.R.P.C. to prepare the needed material to submit to the OCRA. A survey has been created and customers will be asked to fill it out to address the community involvement and need of the project.

Resolution 2020-6 was presented to write off bad debt for API and Frontier due to filing bankruptcy.

Motion was made to approve 2020-6. Holley 1st, Norman 2nd
2 - ayes

An Ordinance from the Ripley County Area Planning and Zoning was presented to amend the unified zoning ordinance of Ripley County. The County Commission has made a favorable recommendation to change 546 Wilson Street zoning from R-3 Residential to General Business.

Motion was made to approve Shawn and Molly Negangard’s request for zoning change. Holley 1st, Norman 2nd
2 - ayes

Clerk-Treasurer received a letter from the City of Rising Sun concerning the 1996 Interlocal Cooperation Agreement:

“Please be advised that on the 16th day of March, 2020 the Rising Star Casino & Resort was ordered to close, along with the other casinos in the State of Indiana, because of the COVID-19 pandemic. As of the 4th day of June, 2020, casino operations have yet to reopen. Because the casinos have closed, the city of Rising Sun is not collecting any gaming revenue from the casino. Because the City is not collecting any gaming revenue, the Interlocal Cooperation Agreement from 1996 has automatically terminated.”

The Town received a grant in the amount of $5,500 from the Reynolds Foundation to replace trees that were removed due to the Community Crossing projects (S. Walnut, S. Maple, and S. Sycamore Streets). Grant Award Agreement signed.

Lions Club is requesting to be at the stoplight on September 12th.

Motion was made to approve the Lion’s Club request. Holley 1st, Norman 2nd
2 - ayes

The Town of Osgood has not charged penalties on unpaid utility bills for the months of March, April, and May. Council does not want to charge penalties for the month of June, since there are still a lot of things up in the air due to COVID-19.

Water Department - Tony Wood stated the quarries had received a treatment for algae control. They’ve had a few control issues. There have been communication problems at the Water tower due to the painters’ sand blasting the tower for painting. The wire had been sand blasted and water was pouring in, corrupted the insulation. The Consumer Confidence Report is ready to be mailed out. Commonwealth will be helping with the water audit and IDEM is giving infrared thermometers for employees. The water main for the Andrews Street Project has been installed. It has to pass pressure tests and BACT testing. No one is using the line until it passes inspection. Tony also noted that revenue is down and its COVID-19 related.

Sewer Department - Tony Wood stated they have had no violations and he is seeking 3 small grants for leak detectors.

Police Department - Will Wallace stated they had 101 calls.

Claims signed.

Motion was made to adjourn the meeting. Holley 1st, Norman 2nd
2 - ayes

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