Town of Osgood Minutes

Regular Meeting
Tuesday, June 19, 2018
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Norman Kappes, David Bultman, Steve Wilhoit, Toby Church, George and Lena Weber, Holley Rose, Tina Wallace, Jason Smith, Wanda Burnett, Lynn Fledderman, Dee Huskey, Brenda Thayer, Tony Wood, Will Wallace, Meg Applegate and Staff, and Tim Kuntz.

Pledge of Allegiance.

Roll Call – all present

Motion was made to waive the reading and adopt the pre-read minutes. David 1^st, Holley 2^nd
3 – ayes

Old Business:

Charles Michael Hughes at 104 Hunt Street was issued an Ordinance violation ticket October 30, 2017 for junk and inoperable vehicles. That ticket was never paid. Lynn Fledderman issued him a letter December 19, 2017 stating that if he were denying the violation he needed to enter a written denial with the Ordinance Violations Bureau Clerk, which was not done. The Town’s next step is to file an injunction with the Ripley County Court for failure to pay the ticket and clean up the property.

Motion was made to proceed with the injunction. Norman 1^st, Holley 2^nd
3 – ayes

At a round table meeting we discussed updating turn on fees and convenience fees, emails were sent to Christina DeWitt with Umbaugh & Associates with no response. Lynn will draft up an ordinance and send to Christina to look at.

Still have not received easements from Norma Edwards, Contel, and Pearl Martin for the Walnut Street Sidewalk & Paving Project. Lynn issued a letter June 13th asking for their signatures and if there was a lack of response that it would be taken as an implied consent.

Introducing Ordinance 2018-6: An Ordinance establishing cut permits for public way and restoration of public way. The Town of Osgood has determined that it is in the best interest of the town to adopt an ordinance to provide for the method and manner of construction, repair, replacement, of utilities and driveways within the streets or street ROW’s of the town and provide for the method and manner of allocating the cost there of.

Motion was made to primarily adopt Ordinance 2018-6. Holley 1^st, David 2^nd
3 – ayes

Introducing Ordinance 2018-7: An Ordinance establishing requirements for licensing of peddlers. The issue has been reviewed concerning the business being conducted by transient merchants, peddlers and itinerant merchants throughout the Town of Osgood. It has been determined that an ordinance should be enacted to adequately screen, monitor, and control transient merchants, peddlers and itinerant merchants while they are within the Town of Osgood.

Motion was made to primarily adopt Ordinance 2018-7. Holley 1^st, David 2^nd
3 – ayes

2017 S. Buckeye Street Sidewalk claims:

Johannigman Excavating – Commonwealth Engineers are still awaiting the as-builts, final waiver of liens, and consent of surety before the final payment can be made.

Commonwealth Engineers - $1,116.72 for Construction and Commissioning (final invoices will be received next month.

Motion was made to approve Commonwealth’s claim contingent upon Reynolds Foundation approval. Holley 1^st, David 2^nd
3 – ayes

2018 S. Walnut Street Project claims:

Johannigman Excavating – Pay Request #1 for $25,495.02 with retainage of $1,341.84
(75% from Community Crossing Grant and 25% from Reynolds Fnd)

Commonwealth Engineers - $2,200.72 for Construction and Commissioning

Lee Supply Corp - $24,720.15 for 13 Amerlux street lights.

Motion was made to approve Johannigman Excavating, Commonwealth Engineering, and Lee Supply claims contingent upon Reynolds Foundation approval. David 1^st, Holley 2^nd
3 – ayes

Water Project claims:

Commonwealth Engineers - $20,947.53 for Construction and RPR

Motion was made to submit a Request for Funds No. 7 to USDA for $20,947.53. Holley 1^st, David 2^nd
3 – ayes

Thanks to the Tartar and Crum Community Trust for a $750 grant for the purchase of new Lifetime chairs for the Community Center. We’ve also received a $500 grant from the Ripley County Community Foundation. We will await the answer from the last grant source before we move forward.

2018 Bricktoberfest is seeking a grant from the Reynolds Foundation for $1,764.60 for rental of the tables, chairs and tents.

Motion was made to approve and sign the grant agreement. Holley 1^st, David 2^nd
3 – ayes

Street Department is seeking a grant from the Reynolds Foundation for $4,400 for the annual tree maintenance and landscaping mulch.

Motion was made to approve and sign the grant agreement. David 1^st, Holley 2^nd
3 – ayes

Lifetime Resources – Brenda Thayer and Dee Huskey were present. Brenda asked for $1,000 from the Town’s 2019 Budget to help fund the meals on wheels, snacks and other variety of resources. Dee Huskey stated that they currently serve 27 senior adults and provide entertainment, speakers, food, snacks, and a lot of socializing. She loves her job and it is very rewarding.

Motion was made to approve $1,000 from the Town’s 2019 Budget. Holley 1^st, David 2^nd
3 – ayes

Margaret Mary Health – Meg Applegate and the Community Health Improvement Team were present to show their appreciation of people that helped on the Family Fun Night at the Trails. They had nearly 600 people attend. They first wanted to thank Steve Wilhoit for going above and beyond and they could not put this event on without him. We had a storm at the trails the day before and Steve and his crew worked hard and had everything cleaned back up and ready for the Family Fun Night. He also kept an eye on the weather to ensure everyone’s safety. Next, Marshal Will Wallace for helping with the safety at the event, Kyle Negangard and the Osgood Fire Department for all their help, and Kenny Bowling with the Ripley County Parks Department for his help. They wanted to say thank you to everyone and they really appreciate you.

Commonwealth Engineers – Toby Church was present to discuss going after another Community Crossing Grant. The maximum grant is $1,000,000. It is a 75/25 match with the Town/Reynolds being responsible for the 25% match. He presented Council with a Task Order for engineering services to improve the unfinished portions of Sidewalk/Street in the Downtown area, portions of Elm Street, portions of S. Maple Street, and associated side streets. This could also coincide with a CDBG grant for Downtown Revitalization. He would need Council to approve the Task Order to get the ball rolling so that it can be presented to the Reynolds Foundation for their approval. Commonwealth will not move forward without all approvals.

Motion was made to proceed with the Task Order and to present to the Reynolds Foundation. Holley 1^st, David 2^nd
3 – ayes

Sewer Department – Tony Wood stated they are maintaining compliance. They have had a rash of things breaking – valves, pumps, slide gate, etc. Overall thing are good. He received a $1,050 grant from 811 Program for a sign to be placed on the EQ tank. They will be getting DOT permits for castings by the Plant. Digging work has been completed and they are staying proactive. The new permit starts July 1^st and testing will be better with less frequency.

Police Department – Will Wallace gave Council his monthly statistical report: traffic stops 43, ordinance/civil process calls 9, agency/citizen assists 15, accidents/emergency assist 7, and criminal calls/arrest warrants 22 for a total of 96 calls. Justin is 2 weeks away from completing his field training. He stated that the ordinance that Lynn was looking at for fireworks looked good.

Water Department – Nick Buchanan turned in a written report to Council.

Fire Department – Kyle Negangard turned in their monthly statistical report: 1^st responder EMS 10, motor vehicle accident 5, lift assist 4, storm damage 2, mutual aid 1, landing zone 3, and disregarded 1 for a total of 26 calls.

George Weber was present and wanted to say that he had been driving through town and everything looked lovely except for the property that adjoins his at 408 E. Ripley. Stated the adjoining house looks like a junk yard. His renters had been there for 12 years and just moved because of the neighbor. Council explained that they had just voted (above) to file an injunction with the Ripley County Court. Holley Rose stated that we have procedures to follow and the next step is filing the injunction. Mr. Weber thanked Council for listening.

Claims signed

Motion was made to adjourn the meeting. David 1^st, Holey 2^nd
3 – ayes

Osgood Town Hall	Osgood Street Utilities	Osgood Water Plant	Ripley Co. Sheriff
Monday - Friday	Monday - Friday		24/7/365
8:30 am - 12:00 pm	7:30 am - 11:30 am	812-689-4324	Emergencies - 911
1:00 pm - 4:00 pm	12:00 pm - 4:00 pm		Non Emergencies:
812-689-4240	812-689-3839		812-689-5555
After 4 PM Leave Message	After 4 PM Leave Message		Street Department will be Dispatched Out

Osgood Utilities can now be reached 24-7-365, after hours and weekends for gas leaks, water leaks, sewer backups, etc. Simply call 812-689-0178 for a live dispatcher to get the service you need.