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Town of Osgood Minutes

Town of Osgood
Regular Meeting
Tuesday, June 21, 2011
7:00 P.M.

Present at the meeting were Mary Ann Gay, Linda Krinop, Tammy Wilhoit, Norman Kappes, DeDee Holliday, Steve Wilhoit, Tony Wood, Chuck Gill, Steve Linville, Beth Rumsey, and Jeff Zehner.

Pledge of Allegiance.

Roll Call – all present.

Motion was made to waive the reading and adopt the pre-read minutes. Norman 1st, DeDee 2nd

3 – ayes

Water Storage Project Claims were presented:

  • Commonwealth Engineers - $17,860.38
  • Mitchell & Stark - $278,596.19 (pay estimate A4)
  • Holman Excavating - $25,249.02 (pay estimate B6)

Motion was made to approve claims. DeDee 1st, Norman 2nd

3 – ayes

Change Order B2 for Holman Excavating was presented for extra fittings and unknown site conditions in the amount of $5,132.50.

Motion was made to approve Change Order B2. Norman 1st, DeDee 2nd

3 – ayes

Motion was made to adopt the Amendment to the Owner-Engineer Agreement for the Wastewater Improvement Project. Norman 1st, DeDee 2nd

3 - ayes

Motion was made to approve USDA Loan Resolution for the Wastewater Project. DeDee 1st, Norman 2nd

3 – ayes

Best Metal Tax Abatement forms were presented. After review by attorney Mary Ann Gay, they have not met their Statement of Compliance.

Motion was made to deny tax abatements for Best Metal Finishing. DeDee 1st, Norman 2nd

3 – ayes

Motion to approve, Retroactive to June 11th, Eric Roush was promoted to the Town’s Marshal position. Norman 1st, DeDee 2nd

3 – ayes

Council is considering raising the amount of the Community Center rent due to the fact that people are not cleaning up after their events and damage that is being done to the building. The charge is currently $35; they are considering raising it to $50 at the first of the year.

June 30th @ 6:00 P.M. interviews will be held for the Deputy Marshal position.

Fire Department – Steve Linville stated that they will be having their annual Pork Chop dinner on September 11, 2011. That is the 10 year anniversary of the Twin Towers attack. They are planning on having extra activities, including a Fire Truck Show. They will be contacting other fire departments in Southeast Indiana, Northern Kentucky, and Southwest Ohio. They will need permission from the Town to shut down Beech Street (from Buckeye to Maple) and Maple Street (from Fairground to Railroad). He also stated that they are moving forward with the purchase of a new tanker. They are currently checking into grant funding.

Water Department – Chuck Gill stated that the center wall for the clearwell was poured today. The water tower by the school is also being redone.

Sewer Department – Tony Wood stated the report was ready to sign. Some metals exceeded the limit. We are getting ready to take bids for the Wastewater Project. All the sludge is out. Also, he and 3 people from Lawrenceburg competed in the Indiana Water Environmental Association competition. It was a 1 day event with 5 categories. There were 20 teams that competed. The team Tony was on won 2 of the 5 categories and overall his team finished 1st. Southeastern Indiana Operators Association now wants to send this team to the Nationals in Los Angeles. SIOA will be paying for air fare and registration fees. Tony is asking Council if the Town will pay for the hotel and meals while they are there. It is a 3 day conference, October 17th through 19th. Council stated that is a huge honor for a small town like Osgood and congratulated Tony for a job well done.

Motion was made to approve expenditures for the hotel and meals. DeDee 1st, Norman 2nd

3 – ayes

Michael Todd and Company Inc. – Jeff Zehner was present addressing Council of the sign reflectivity regulation changes. On December 21, 2007 the Federal Highway Administration , Department of Transportation issued Final Regulations governing the Manual on Uniform Traffic Control Devices for Streets and Highways with no additional funding included. These regulation changes apply to most regulatory, warning and street name signs.

The letter size requirements for street name signs with a posted speed of 30 MPH or higher are required to use a minimum 6 inch high Upper/Lower case letters. Streets and Roads with a posted speed limit sign of 25 MPH or lower are required to use a minimum of 4 inch high Upper/Lower case letters.

Steve Wilhoit, Street Supt., would like to get a committee together and look for potential funding. He would like to keep all the signs consistent in town.

Wastewater Improvement Project – Mary Ann Gay stated that a Bond Ordinance was prepared by Ice Miller for consideration by Council and read by title.

“An Ordinance concerning the construction of additions and improvements to the sewage works of the Town of Osgood, Indiana, the issuance of revenue bonds to apply on the cost thereof, the collection, segregation and distribution of the revenues of said works, the safeguarding of the interests of the owners of said revenue bonds, other matters connected therewith, including the issuance of notes in anticipation of bonds, and repealing ordinances inconsistent herewith,” and moved that said ordinance be numbered and placed on first reading, and that the same be read by title at this time.

Motion to proceed. DeDee 1st, Norman 2nd

3 – ayes

Motion was made to number the Ordinance 2011-4 and having been read by title. Motion was made that ordinance be read a second time by title and opportunity be given for the offering of amendments. DeDee 1st, Norman 2nd

3 – ayes

Ordinance 2011-4 was then read a second time by title and no amendments were offered.

Motion was made that any applicable local rules be suspended and that unanimous consent of the members present be given for consideration of Ordinance 2011-4 on the day or at the meeting at which said ordinance was introduced and for third reading of said ordinance at this meeting without further consideration. Norman 1st, DeDee 2nd

3 – ayes

Ordinance 2011-4 was then read a third time by title.

Motion was made that Ordinance 2011-4 be adopted as read. Norman 1st, DeDee 2nd

3 – ayes

With there being at least 2/3 of the members elect of the Council present at the meeting and the motion for adoption having been carried by a 2/3 vote of all such elected members, Ordinance 2011-4 had been duly passed and adopted.

The engineers’ estimate of the cost for the construction of the Project is $3,995,000, with $1,626,000in grants and $600,000 OCRA grant.

Notice will be published in newspaper.

Claims signed

Meeting adjourned

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