Town of Osgood Minutes

Regular Meeting
Tuesday, July 18, 2017
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Norman Kappes, Holley Rose, David Bultman, Lynn Fledderman, Steve Wilhoit, Nick Buchanan, Tony Wood, Will Wallace, Alex Brison, Tina Wallace, Toby Church, Tracy Beemer, Richard Hanlin, John Owens, and Jason Smith.

Pledge of Allegiance.

Roll Call – all present

Motion to waive the reading and adopt the pre-read minutes. Holley 1^st, David 2^nd

3 – ayes

Old Business:

Trailer at Fairview Village has been removed.

223 N. Elm Street – Lynn Fledderman received a Default Judgment ordering the owner to remove all junk, waste matter, inoperable automobiles, and the remaining portions of the burnt out home within 30 days from June 16^th. Owner failed to comply.

206 N. Elm Street – Hughes Tree Service removed the 2 dead trees and a lien is being placed on the property.

Carl Mullikin – Ripley County Board of Zoning Appeals granted him a 60 day extension at the June 27^th meeting.

Inter Community Medical wants Council to name 3 new nominees. Council would like to nominate Jason Smith as one.

240 W. Wilson – still have not received an appraisal from Ned Rogers at Cornerstone Valuation Services. Clerk-Treasurer has emailed him twice, with no response.

City of Lawrenceburg – the Town would like to proceed with selling the machine. The Napoleon State Bank and the City of Lawrenceburg have been contacted with the Town’s intentions. The Town has 1^st lien on the machine with the Napoleon State Bank having the subordinate. Napoleon will release their lien for 50% of the proceeds of the sale. Lynn has sent a letter to the City of Lawrenceburg offering them the remaining 50%. Motion was made to proceed with a public sale of the machine pending response from Lawrenceburg. Holley 1^st, David 2^nd 3 – ayes

Unsafe Building Ordinance – Lynn will draw up a job description for the inspector and will want to hold a meeting with the interested individual.

Motion was made to read by title Ordinance 2017-2 a second time. Holley 1^st, David 2^nd

3 – ayes

2^nd reading of Ordinance 2017-2: Introducing and ordinance concerning the construction of improvements, additions and extensions to the waterworks of the Town of Osgood, Indiana, the issuance of revenue bonds to apply on the cost thereof, the collections, segregation and distribution of the revenues of said works, the safeguarding of the interest of the owners of said revenue bonds, other matters connected therewith, including the issuance of notes in anticipation of bonds, and repealing ordinances inconsistent herewith.

Introducing Ordinance 2017-4: An Ordinance Amending and Establishing Rates and Charges for Customers of the Town of Osgood Water Utility. The Water Utility is in need of improvements, replacements and repairs to its treatment plant and water tank renovations. It is necessary for the Town to establish rates and charges for the continued provision and delivery of water service and for the repayment of the Rural Development forty (40) year loan. Umbaugh and Associates Rate Study Analysis has suggested a 7% to 10% increase. Motion was made to proceed with the recommendation of 7%. Holley 1^st, David 2^nd

3 - ayes

Commonwealth Engineers – Toby Church was present to discuss the two projects that were bid.

Sidewalk Project: Johannigman Excavating bid $833,800
                             Dave O’Mara Contractor bid $1,074,700

Motion was made to have Commonwealth proceed with the documentation to start the project.

Holley 1^st, David 2^nd

3 – ayes

Water Project: Division A
                             C&H/M total base bid with all alternates $475,771
                             Kleenco total base bid with all alternates $478,400
                             Graves Construction Serv. total base bid with all alternates $552,066

Division B
     L.C. United Painting base bid with both tanks with alternate deductive bid $578,000
     Classic Protective Coatings base bid with both tanks with alternate deductive bid $582,100
     Currens Construction Services base bid with both tanks with alternate deductive bid $607,130
     Horizon Bros Painting base bid with both tanks with alternate deductive bid $682,575

Motion was made to approve Commonwealth to move forward with getting the Rural Development loan in place and to have Tammy Wilhoit sign paperwork up until the closing.

Holley 1^st, David 2^nd

3 – ayes

Introducing Ordinance 2017-3: An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the Town of Osgood, Indiana, and Declaring an Emergency. American Legal Publishing has completed the S-1 supplement (ordinances that were adopted in 2016, yearly update) to the Code of Ordinances and it is necessary to provide for the usual daily operation of the municipality and for the immediate preservation of the public peace, health, safety and general welfare for the municipality that this ordinance take effect at an early date.

Motion to primarily adopt Ordinance 2017-3 with a second reading to be done at the next Council meeting on August 15^th at 7:00 P.M. Holley 1^st, David 2^nd

3 - ayes

David Mullikin contacted the Clerk-Treasurer and stated that he was never given a time frame to correct his violations. He would like to know when this needs completed. Council will check with the Ripley County Board of Zoning to see if a time frame was given.

Retroactive to July 1^st, Motion to appoint Nick Buchanan to the Water Superintendent position and to approve a pay increase as discussed. Holley 1^st, David 2^nd

3 – ayes

Retroactive to June 23^rd, Motion to accept the resignation of Marshal Eric Roush. Holley 1^st, David 2^nd

3 - ayes

Street Department

Steve Wilhoit has some concrete numbers for the Council to consider on cleaning up 223 N. Elm Street. He has spoken with Gunter Excavating and along with Town labor and equipment can be done for approximately $11,000.

Tree branch and stick pick up has been put on hold. Steve has been working with a couple of farmers and may have a solution. He would like the Council to consider purchasing a dump trailer and split the cost with the other departments. That trailer could be set at his office for people to put their sticks on. Picking up sticks is not a requirement for the Town to do, but we have been helping the community. Motion was made to proceed with quotes on the dump trailer. Holley 1^st, David 2^nd

3 – ayes

Gas Department

Steve Wilhoit stated USDI will be back in the fall to change a valve in Napoleon. He will get help from Greensburg to excavate.

Steve Wilhoit stated that Commonwealth Engineering and the Town have been working diligently to pursue a $1,000,000 grant as well as all the other projects we are working on. He stated that Nick Buchanan is going to be a great asset to the Town and wanted to thank Chuck Gill for his 32 years of service.

Sewer Department – Tony Wood stated they are fully compliant with a good report. He is getting ready for a large sampling and to conduct a facility inspection as required by his permit. The budget has been flat and he has things he would like to get done. The 20 year old clarifier’s bolts and nuts have deteriorated and they have purchased some stainless steel ones to install their selves at minimal cost. They will be doing other rehab at the plant on their own, but there are other castings in the highway that will need replaced and a control panel needs replaced. They are currently operating with one less person and receiving help from the other departments when needed.

Water Department – Nick Buchanan wanted to thank Council for the opportunity and stated that Chuck Gill was a valuable resource that took a lot of information with him when he retired. He stated the project is proceeding. Toric has been in to make some repairs and he is currently exploring other chemical options to save money. He has been cleaning, organizing, and sprucing the office up.

Police Department

Will Wallace gave Council his monthly statistical report. He had a total of 93 calls. He has received several complaints on fireworks and asked Council if they would consider adopting an ordinance or revising the current noise ordinance. Residents have concerns with fireworks being shot toward homes and damaging them. He has gained access to the training and gun permit systems so he can continue with that. Also, he has been in contact with Amy Rodriguez to inquire about an evidence destruction order and the proper procedures.

Fire Department – Alex Brison gave the monthly statistical report: 6 first response runs, 1 auto accident, 1 traffic hazard, and 1 open burning for a total of 9 runs.

Richard Hanlin was present and was interested to see if there was a position open in the police department. He is interested in applying. Norman stated he appreciated him driving so far, but we will not accept applications until it has been advertised.

John Owens was present and stated he put a couch out for trash pickup and Rumpke never picked it up, they stated it was not close enough to the street. He received a warning in early June, so he talked to 2 of the Rumpke drivers and they told him that if he put it closer to the road they would pick it up. They never picked it up. He was advised by the Town Hall that it would have to be wrapped in plastic before they would get it. In early July, it was still not picked up and Mr. Owens received a ticket for violating town ordinance. Lynn will review the Rumpke contract and schedule a meeting with them for clarification.

Aramark has been contacted by Lynn and the extension given does not work and the name given does not exist.

Clerk-Treasurer will have Lynn review procedures for the police hiring process and place an ad in the paper when everything has been approved.

Claims signed

Motion to adjourn meeting. David 1^st, Holley 2^nd

3 – ayes

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