Town of Osgood Minutes

Town of Osgood
Regular Meeting
Tuesday, January 19, 2016
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Norman Kappes, Holley Rose, DeDee Holliday, John Ertel, Steve Wilhoit, Tony Wood, Chuck Gill, Eric Roush, Larry Bewley, Toby Church, Shawn Negangard, Owen Menchhofer, and Meg Applegate.

Pledge of Allegiance

Roll Call - all present

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1^st, DeDee 2^nd

3 - ayes

Public Notice was put in the paper for the intentions of the Town to apply to USDA Rural Development for financial assistance in the form of a grant to fund the development of a Preliminary Engineering Report and Environmental Review required for a Storm Water Infrastructure improvements project. The Town had received a formal complaint at the last meeting concerning a resident with storm water issues and there are other areas in town that need addressed. USDA would be a $25,000 grant with matching funds of $13,750 coming from the Reynolds Foundation and the Town of Osgood. A sign in sheet was passed around and signed. The ad was read aloud. Norman asked if anyone had questions, no one responded. Toby Church asked if anyone needed to discuss the intentions further and no one responded.

Motion was made to close the meeting for the public notice. Holley 1^st, DeDee 2^nd

3 - ayes

Motion was made to authorize Tammy Wilhoit to sign any additional paperwork on behalf of the Town for the application to UDSA, due to Council meetings only being once a month. Holley 1^st, DeDee 2^nd

3 - ayes

Commonwealth Engineers - (1) Toby Church stated the trouble shooting at the water plant is continuing. They are looking at funding to have the water towers refinished for maintenance contracts. The chemical reduction and non-production during the 3^rd shift is continuing and going okay. He feels we may not be able to eliminate the 3^rd shift all together, we may need to keep a part time person for when the water consumptions go up. This process is being completed in order to save money where we can. He will continue to look at a project scope for the water towers, work at the treatment plant, and automatic water meter reading.

(2) Toby Church also stated that he had been contacted by the Reynolds Foundation and Steve Wilhoit for a Sidewalk Project on S. Buckeye Street approximately 160 ft. north of Franklin to Washington Street, roughly 2 ½ blocks. This project will help address the complaint the Town had received from a resident and ADA compliance. The project will be totally funded by the Reynolds Foundation.

(3) The other sidewalk project is coming to a close. Electric Plus Inc. has submitted a claim for $18,734.60, which will pay out their retainage, and a Certificate for Substantial Completion for Division B of this project. Paul H. Rohe Company Inc. also has a Certificate of Substantial Completion for Division A.

Motion was made to approve Electric Plus claim and sign the Certificates of Substantial Completion for Electric Plus and Paul Rohe. DeDee 1^st, Holley 2^nd

3 - ayes

(4) GIS Mapping - Tony Wood had contacted Commonwealth Engineers to get an estimate on how much it would cost to update his paper maps. Toby Church stated it would probably be less than $5,000 per utility (water, sewer, gas) and had a not to exceed amount of $25,000 for all. Steve Wilhoit stated that he thought this mapping would benefit Commonwealth also. He stated the gas department was not ready to send the files that were needed. Chuck Gill also stated the water department was not ready either.

Motion was made to proceed and sign the Reynolds Foundation Grant Application for the new sidewalk project. DeDee 1^st, Holley 2^nd

3 - ayes

Motion was made to proceed and sign the Reynolds Foundation Grant Application for the matching grant funds for the Preliminary Engineering Report for the Storm Water. Holley 1^st, DeDee 2^nd

3 - ayes

Southeastern Career Center sent a letter expressing their sincere gratitude for the generous donation of the old police car to the Law Enforcement Program. They stated this type of support allows their students to use authentic training equipment as they pursue their careers in Law Enforcement.

Council received a letter of resignation from George Bultman from the Ripley County Park Board. He thanked the Osgood Town Board along with others.

John Ertel sent a letter to Jerry & Suzanne Wiwi requesting them to remove the mobile home that had been placed on 130 N. Lynn from 425 Western Avenue. That mobile home was not permitted to be there and was in violation of Ordinance 1999-4. That mobile home has since been removed.

A public records request has been received from Montgomery, Elsner & Pardieck LLP for documentation related to Solarzentrum North America Inc., 7 day notice. Clerk-Treasurer has requested a 30 day extension to produce these records due to being in the middle of year end procedures for the Town.

Tony Abbott, Attorney for Inter-Community Medical Center, has requested a 30 day extension for the discovery questions that John Ertel has sent, due to the health of one of the board members. Right now mediation is scheduled for March 24^th, which may change.

Wastewater Department- Tony Wood stated the report has been mailed, they are good for 2015. They are now setting things in motion for 2016.

Water Department - Chuck Gilll stated they are wrapping up 2015 and starting 2016.

Gas Department - Steve Wilhoit stated everything was good. There are some changes that need to be made to the drug abuse policy, subcontractors have to be PHMSA DOT drug tested. John Ertel will make the modifications. Also, the pressure monitoring system does not meet IURC standards. He has contacted Toric Engineering to make changes to the system that will allow them to graph and time stamp records.

Street Department - Steve Wilhoit stated they are waiting on the snow for Wednesday and Friday. He stated the new sidewalk project is not as big as the others, but it is being funded by grant money. Megan Applegate with Margaret Mary Health was present and Steve stated they had been working together on a Health Day at the Osgood Trails. He stated that Megan and Margaret Mary have been very proactive and that Margaret Mary has purchased a piece of exercise equipment and it will be installed at the trails.

Police Department - Eric Roush stated it’s a new year and he has a new prospective. The new police car has been on the road since the end of December and there is a night and day difference. They had a concern with the new blinds that had been installed in their office and thanked Council for the blackout curtains. He also wanted to thank the Sewer Department for allowing them to store the old police car at the plant while they stripped the equipment out of it. He gave Council copies of his monthly statistical report.

Fire Department - Shawn Negangard reported 24 runs: 3 fire, 17 first response, 2 accidents, 1 weather, and 1 power line down.

Osgood Lions Club - Owen Menchhofer was present and requested to be at the stoplight on May 7^th.

Margaret Mary Health - Megan Applegate was present and requested to be at the stoplight on March 2^nd from 11:00 to 1:00 for Colon Awareness month.

Police Department asked Council if they would purchase two new cameras for them for the police cars. Council instructed them to seek grant funding.

Claims signed

Meeting adjourned

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