Town of Osgood Minutes

Regular Meeting
Tuesday, February 21, 2017
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Tina Wallace, Norman Kappes, Steve Wilhoit, David Bultman, Eric Roush, Will Wallace, Shawn Negangard, Chuck Gill, Arlene Knudson, Holley Rose, and Landon Mowry.

Pledge of Allegiance

Roll Call - all present

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1^st, David 2^nd

3 - ayes

Opened the Public Hearing on the proposed re-establishment of the Cumulative Capital Development Fund. This is not a new fund, the Town has to re-establish this fund every 3 years. These funds are used to help purchase the fire trucks, police cars, and other public health, welfare, or safety items. John Ertel introduced Ordinance 2017-1 and read it aloud. Norman Kappes asked if anyone had questions, no one responded. Hearing closed.

This item was tabled until after John Ertel could review the specifications on adoption.

Old Business:

Trailer at Fairview Village - owners have requested until February 27^th to respond to the complaint.

223 N. Elm Street - Mandatory Injunction filed January 17^th. No response received.

206 N. Elm Street - still need to work on a letter to address the junk, debris, and trees. It is still deemed unfit for human habitation and had an order to vacate. Premises appears vacant.

Mullikin Violations - Applications for Variances have been filed with the Ripley County Area Board of Zoning Appeals. Carl is requesting a variance from the required 50 parking spaces to 15. David Mullikin is requesting a variance from the required 21 parking spaces to 5, permit outdoor storage with no fencing, and permitting a storage container as an accessory building. Board of Zoning Appeals will hold their meeting February 28, 2017 at 7:00 P.M. at the Courthouse Annex, public is welcome. They already have existing violations, they have to meet a certain criteria.

Inter Community Medical - they’ve contacted their attorney to amend their articles of incorporation, they are going to reach out to our nominees and ask them to remit a resume, to be sure there is no conflict of interest. Their annual meeting will be in March. John Ertel has also recommended DeDee Holliday to set on their board.

240 W. Wilson - 2 appraisals are being worked on.

City of Lawrenceburg - John Ertel has left a message for their city attorney and has not received a response.

Norman asked John Ertel if he was working on the 1.5% annual increases for the water, sewer, and trash. John asked Council if they wanted to do it as a blanket policy or under each utility. Council stated it could be done as a blanket policy.

A letter was written to the Osgood Town Council from Charlene Keck who felt the need to express her appreciation of the work that is done by the street crew. She has seen many thing that have been done without it being let go for weeks. She just wanted to say “thank you” and to let Council know the street crew is appreciated.

A Request for Obligation of Funds and a Letter of Intent to Meet Conditions was presented for the $25,000 Stormwater Preliminary Planning Grant through USDA. The Town has also received a grant from the Reynolds Foundation in the amount of $6,875 to go toward the matching funds.

Motion was made for Council President to sign the forms. Holley 1^st, David 2^nd

3 - ayes

National Insurance Services - Landon Mowry did a presentation to Council concerning Life and AD&D Insurance. They’ve been in business since 1969 and in Indiana since 1983. They are currently working with some of the local schools including Jac-Cen-Del, Batesville, and South Ripley. He spoke of the possibility of adding us to a consortium, due to us being such a small group. If we are interested the sign up would be for 3 years. Norman stated that Council would like to speak to the employees to get a consensus. They are currently not dealing with any other towns in this area, but are speaking with the County and other schools.

Police Department - Eric Roush gave Council a copy of their monthly stats. They had 166 calls for service and 23 citations. Eric thanked the Council and employees for the card and flowers that were sent to his father-in-law’s funeral services. Officer Wallace will be starting the Academy March 6^th with a graduation date of June 16^th. One of the police cars is being repaired due to a coolant leak.

Fire Department - Shawn Negangard stated they had 18 runs this past month: 2 fire, 1 mutual aid fire, 1 brush fire, 2 auto extrications, 1 false alarm, and 11 EMS.

Water Department - Nick Buchanan stated that we should be receiving IDEM approval for the Water Project on March 13th. Tammy is currently working with USDA to set up a conference call to go over funding. They’ve been GISing the distribution system, valves, raw water lines, etc. There was a fire hydrant leaking on E. Ripley Street, they are going to try and rebuild it tomorrow. If it can’t be rebuilt, it will need to be replaced.

Gas Department - Steve Wilhoit stated there will be a leak survey in March. Nick has been working with them on the GIS system. This system is very impressive for utilities.

Street Department - Steve Wilhoit stated they have been installing new street signs, thanks to a grant from the Reynolds Foundation. There are approximately 100 signs to put up. Also, the Town of Osgood and the County Highway Department are looking to see if we can go in together on a crack and seal machine, either through purchase or obtaining a grant. The federal/state money for asphalt is being looked at, but there are certain requirements attached and it’s makes it difficult for small communities to obtain. We have already met some of the requirements such as road inventory plan/asset management plan. Those plans have been turned in to LTap. With the federal/state money, we have to have matching funds. So if we receive $100,000, we have to show that we have $100,000 in matching money. Smaller communities don’t have this kind of budget.

After John Ertel reviewed the requirements for the Cumulative Capital Development Fund adoption,

Motion was made to adopt Ordinance 2017-1. Holley 1^st, David 2^nd

3 - ayes

Claims signed

Meeting adjourned.

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