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Town of Osgood Minutes

Regular Meeting
Tuesday, December 18, 2018
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Holley Rose, David Bultman, Lynn Fledderman, Toby Church, William Wallace, Rick Hooten, Kyle Negangard, Ethan Thomas, Tony Wood, Ryan Flint, and Norman Kappes.

Pledge of Allegiance

Roll Call - Norman Kappes arrived later.

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1st, David 2nd
2 - ayes

Old Business:

Outdoor wood and fired furnace ordinance - Lynn presented a sample ordinance from Batesville and asked Council if it met their needs. Council felt it did. Lynn will present Osgood’s ordinance at the next meeting.

Garbage, Water, Sewer rate ordinance - Lynn presented a sample ordinance and asked Council to review it.

The Town of Osgood has received 3 Reynolds Foundation Grants:

$10,406.69 for the purchase and installation of security cameras and recording devices.
$15,000 for the cost of a low-level flow model study between Osgood and Laughery Creek.
$219,600 for a 2019 streetscape project design.

Motion was made to approve and sign the Reynolds Foundation Grant Award Agreements. Holley 1st, David 2nd
2 - ayes

Commonwealth Engineers have prepared a Task Order for the completion of an existing capacity assessment review of the existing unnamed tributary to Plum Creek, including any structures, from Fairground Avenue to 0.3 miles west of Finks Road. This capacity review would involve the review of five structures plus debris in the tributary, where existing capacity appears insufficient, general recommendations would be given to provide necessary capacity per general design standards. This is in reference to the Reynolds Foundation Grant for the low-level flow model study.

Motion was made to approve Commonwealth’s Task Order for the Culvert Study. Holley 1st, David 2nd
2 - ayes

Toby Church with Commonwealth Engineers discussed the closeout of the 2018 S. Walnut Street Project. A letter was prepared for INDOT serving as notification that the Community Crossing Matching Grant Project has been completed. Change Order No. 1 was presented for a final cost adjustment. The project came in $69,202.04 under budget. The following claims were presented:

Johannigman Excavating - Pay Request #7 for $150,114.34 with retainage of $7,900.75
(75% from State Funds and 25% from Reynolds)

Johannigman Excavating - Pay Request #8 for $40,276.77 to release retainage

Commonwealth Engineers - $24,890.20 for Construction/Commissioning and RPR (Reynolds)

Motion to approve Johannigman Excavating and Commonwealth Engineering claims contingent upon Reynolds Foundation approval. Holley 1st, David 2nd
2 - ayes

Motion to approve Change Order No. 1 and sign the letter to INDOT. Holley 1st, David 2nd
2 - ayes

Toby Church also discussed the left-over contingency money from the Water Project. We’ve received quotes to repair the clarifier in the plant and the floor repair needed in the chemical room.

Motion was made to proceed with using the contingency money toward repairs. Holley 1st, David 2nd
2 - ayes

Water Project claims:

Commonwealth Engineers - $18,606.35 for Construction, RPR, and emergency response plan.

Motion was made to submit to USDA Rural Development Pay Request #11 for payment. Holley 1st, David 2nd
2 - ayes

Dave O’Mara Contractor was awarded the paving quote for 2018, due to weather and other delays they will not be ale to complete the work until 2019. The quoted amount was for $58,362.

Motion was made to encumber the 2018 funds to be used in 2019. Holley 1st, David 2nd
2 - ayes

Ripley County Area Planning is requesting the adoption of an ordinance to amend the unified zoning ordinance of Ripley County that will change Iron Timbers from I-1 Industrial to General Business.

Motion to approve Ordinance 2018-13. Holley 1st, David 2nd
2 - ayes

Resolution 2018-7: An Ordinance of the Town of Osgood Authorizing the writing off of uncollectible accounts.

Motion was made to approve Resolution 2018-7. Holley 1st, David 2nd
2 - ayes

Motion to approve Tony Wood for the Water Superintendent position effective January 1, 2019, while maintaining the Wastewater Superintendent position as well. Holley 1st, David 2nd
2 - ayes

Retroactive to December 5, 2018: Motion to hire Riley Thomas for a Water Department position. Holley 1st, David 2nd
2 - ayes

Retroactive to December 14, 2018: Motion to approve the purchase of gift certificates from Napoleon State Bank and hold the Christmas Party at the Grub. David Bultman abstained from voting. Holley 1st, Norman 2nd
2 - ayes

Organizational meeting was set up for January 10, 2019 at 5:00 P.M.

Town received a verbal request to make an appointment to the Ripley County Planning and Zoning Board. No one from the Council has spoken to Scott Rinear to see what his intentions are.

Motion was made to table the appointment until the next meeting. David 1st, Holley 2nd
3- ayes

Congratulations to Keith Parker on his retirement. Council wanted to acknowledge his 30 years of employment to the Town of Osgood.

Sewer Department - Tony Wood stated they have had a chemical feed clog up, they had to jet the line. They installed an access manhole. They have had pump station issues, control valve issues, pumps clogging up, and a water pump go out on the generator. We had no back up power during the ice storm. However, everything else is in compliance and good.

Water Department - Tony Wood stated that he has been trying to absorb a lot of information from the Water Department and he is working on bringing the crew together to look at goals. He wanted to thank Council for hiring Riley Thomas, stated he was doing a good job. Tony has also been spending time on 2nd shift to learn their procedures as well. He hopes to translate his new position in 2019 into good things. His IDEM application has been submitted for his licensing. Chris French will be the signatory for all relevant papers until Tony’s license are obtained.

Fire Department - Kyle Negangard stated for the month of November they had 11 runs: 1 motor vehicle accident, 1 mutual aid, 5 first response, 1 storm damage, 1 gas leak, 1 mutual aid fire, and 1 disregard. They have also added 3 new members. Elections were held in December and this year’s Santa at the firehouse was a success with 225 children in attendance. They were also able to buy Christmas gifts for 25 children.

Police Department - Will Wallace stated they had 117 calls. Holley asked if the report that is submitted to Council could be broke down by zip code? That would help when asked for surveys they can pin point locations. Officer Wallace will check to see if the Spillman program will do that.

Rick Hooten was present and wanted to ask about the outside wood burning stoves. He has lived in this house for 30 years and has burnt wood, but now wants to install the outdoor wood and fired furnace. He wanted to know what the difference was? Lynn stated that the Town if reviewing a draft ordinance right now and suggested that he talk to his attorney concerning this matter.

Claims signed

Motion was made to adjourn the meeting Holley 1st, David 2nd
3 - ayes

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