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Town of Osgood Minutes

Regular Meeting
Tuesday, August 18, 2020
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Marsha Bultman, Melissa Whalbring, Norman Kappes, Holley Rose, Lynn Fledderman, Jeremy Schmitt, Steve Schantz, and ? Conner.

Pledge of Allegiance.

Roll Call - David Bultman was not present.

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1st, Norman 2nd
2 - ayes

Old Business:

Clarify boring ordinance for installation of boxes, etc. in the Town’s right-of-way. Lynn and Steve are still discussing.

Inter Community Center updates - Lynn is working on getting the correct parties in touch with each other.

Opened the public hearing for the 2021 Budget. Norman Kappes asked if anyone had questions, no one responded. Hearing was closed.

2019 Community Crossings Street Improvements Project claims:

Commonwealth Engineers - $22,781.99 for Construction/Commissioning and RPR

Johannigman Excavating - Pay Estimate #5 for $77,085.32 (75% INDOT, 25% Reynolds)
Escrow - $4,057.12 (75% INDOT, 25% Reynolds)

Motion was made to approve Commonwealth and Johannigman claims. Holley 1st, Norman 2nd
2 - ayes

2019 Culvert Project claims:

Commonwealth Engineers - $5,574.00 for Bidding/Negotiating

Lynn Fledderman - $90.00 for review Culvert Contract

Motion was made to approve Commonwealth and Lynn Fledderman claims. Holley 1st, 2nd
2 - ayes

Andrews Street Project claims:

Wallers Meter - $1,636.68 for water tap materials

Motion was made to approve Wallers Meter claim. Holley 1st, Norman 2nd
2 - ayes

Acoustic Leak Detector claim:

USA Bluebook - $2,000 (received grants from Ripley County Community Foundation,
Tartar Fund, and Black Fund)

Motion was made to approve USA Bluebook claim. Holley 1st, Norman 2nd
2 - ayes

Melissa Whalbring and Marsha Bultman were present with Tri-Kappa requesting approval to place a couple benches on the Brick Street. Clerk-Treasurer took their phone number and stated that we would get with the Street Department to see if there would be any conflicts.

The Town of Osgood has not charged penalties on utility bills for the months of March, April, May, June, July, or August. Governor Holcomb had prohibited utility companies from disconnecting services to customers through August 14, 2020. The shut off moratorium did not erase a customer’s obligation to pay for utility services. Now, that the Governor’s order has been lifted, our standard operating procedures and billing practices will resume. Utility shut offs for non-payment will begin again on September 7, 2020. If a customer’s account has not been paid and is delinquent and/or in arrears, their services will be shut off. Penalties will be assessed, starting on September 26, 2020.

Water Department - Tony Wood stated that the 1” water line on Andrews/Short Street has been abandoned and the customers have been moved over to the new 6” line. He stated again that revenue is way down, but he knows that all utilities are dealing with the same issue. They are working with Commonwealth on the Water Loss Audit, which was extended to the end of the year. He will be applying to the Reynolds Foundation for the 20% match on the OCRA Water Project. Painters will be in on August 27th and 28th to paint the water tower. Tony will be taking his test for his DSM License and Brett will be taking his test for the WT4 License next Thursday.

Sewer Department - Tony Wood stated that schedules have been met. They are now working on pre-treatment and there are no problems.

Commonwealth Engineers - Jeremy Schmitt gave council an update on the current projects:

Water Improvements Project - On track for submittal for OCRA funding consideration. Round 2 grant cycle opens 8/24/2020. Proposals are due 9/24/2020 and applications submitted by 11/20/2020. Awards will be announced on 12/17/2020.

Community Crossing Project - Contractor is estimating about another 5-6 weeks to complete construction assuming the weather cooperates.

Culvert Project - Notice to Proceed for the entire project has been issued. The IDNR permit for Structures 7, 8, and 9 was received right after issuing notice to proceed on the first 4 structures. Dave O’Mara Contractor has submitted the shop drawing for the first structure (#4) in order to hit the deadline of working the week of August 21st through August 27th.

There was an individual downstream that expressed interest in getting repairs made to his culvert. Jeremy expressed that the current structures were priority, that there were capacity issues. The downstream culvert was not causing restrictions, it’s just wore out.

There are still discussions on next year’s sidewalk project. Construction costs are being put together for Buckeye Street, from Beech to Ripley.

Steve Schantz was present to see if the Town was going to proceed with the shut offs for delinquent accounts.

Claims were signed.

Motion was made to adjourn the meeting. Norman 1st, Holley 2nd
2 - ayes

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