Town of Osgood Minutes

Regular Meeting
Tuesday, August 21, 2018
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Norman Kappes, Holley Rose, Lynn Fledderman, Toby Church, Steve Wilhoit, Will Wallace, Justin Batchelor, Kyle Negangard, David Fox, Kayla Griffin, and Edith Gunter.

Pledge of Allegiance.

Roll Call – David Bultman was not present

Motion was made to waive the reading and adopt the pre-read minutes. Holley 1^st, Norman 2^nd
2 – ayes

Old Business:

Charles Michael Hughes trial is set for August 27^th at 11:00 A.M. for Ordinance Violations

Safe Passage Inc. thanks the Town for our generous contribution. Their shelter has been over-flowing on several occasions this year.

Opened the public hearing for the following ordinances:

1^st reading of Ordinance 2018-8. An ordinance amending Ordinance §51.04, the Town has the need to update and increase certain fees pertaining to its water utilities.

1^st reading of Ordinance 2018-9. An ordinance amending Ordinance §52.21, the Town has the need to update and increase certain fees pertaining to its gas utilities.

There were no public comments.

Motion was made to primarily adopt Ordinance 2018-8, Ordinance 2018-9, and close the public hearing. Holley 1^st, Norman 2^nd
2 – ayes

2^nd reading of Ordinance 2018-10. An Ordinance regulating fireworks.

Motion was made for the final adoption of Ordinance 2018-10. Holley 1^st, Norman 2^nd
2 – ayes

Commonwealth Engineers, Toby Church was present and stated that they have completed the Preliminary Engineering Report for the needed Storm Water Improvements. As outlined in the report, Osgood is in need of Storm Water drainage improvements to alleviate the flooding problems that we’ve recently experienced and will continue to experience, if these rain events continue on their current trend. We will be applying for grant money to address the issues in the near future. The problem with making improvements is the existing flow restrictions that exist north of Osgood in the form of culverts. These exist between Osgood and Laughery Creek. The culverts impede the flow to the point that they must be replaced or any Storm Water improvements in Osgood will be for naught. They recommend that a low level flow model be performed to confirm their preliminary opinions. After it’s been performed they will better understand the impact of these culverts and will be able to provide some budget pricing for a resolution to the issue. A low level study of this caliber is required to confirm or refute their opinion would cost around $15,000.

Commonwealth Engineers has also completed a project scope and fee estimate for the downtown truck turn lane at the railroad crossing.

2017 S. Buckeye Street Sidewalk claims:

Johannigman Excavating – still have not received any notification that as-builts, final waiver of liens, and consent of surety have been received. Retainage will not be released.

Commonwealth Engineers - $279.18 for Construction and Commissioning

Motion was made to approve Commonwealth’s claim for $279.18. Holley 1^st, Norman 2^nd
2 – ayes

2018 S. Walnut Street Project claims:

Johannigman Excavating – Pay Request #3 for $152,080.09 with retainage of $8,004.22 (75% from State Funds and 25% from Reynolds)

Commonwealth Engineers - $15,272.40 for Construction/Commissioning and RPR (100% Reynolds)

Motion was made to approve Johannigman Excavating and Commonwealth Engineer claims contingent upon the Reynolds Foundation approval. Holley 1^st, Norman 2^nd
2 – ayes

Water Project claims:

C &H/M Excavating Inc. (Div A) – Pay Request #2 for $300,014.35 with retainage of $15,790.22. 100% complete, excluding the current Change Order #A-4

Change Order A-4: This change order adds back in to the project the scope of work that was originally eliminated, Coating of steel components in both clarifiers. Increase of $70,948.00.

L.C. United (Div B) – pay Request #1 for $615,980.00 with retainage of $32,420.00
100% complete

Motion was made to approve and submit a Request for Funds #8 to USDA for $962,193.49. Holley 1^st, Norman 2^nd
2 - ayes

Ripley County Economic Development Corporation is requesting 12% of Osgood’s 2019 Economic Development Income Tax. It is the same as previous years. This money is used to promote and develop economic development initiatives that will enhance the economic base of Ripley, County, Indiana.

Motion was made to approve the 2019 Inter-Local Agreement. Holley 1^st, Norman 2^nd
2 – ayes

Resolution of the Town of Osgood’s adoption of the Ripley County All-Hazard mitigation plan was presented. This resolution updates the existing Multi-Hazard Mitigation plan and allows participants to receive FEMA hazard mitigation assistance grants.

Motion was made to approve the Resolution of the Town of Osgood’s adoption of the Ripley county All-Hazard mitigation plan. Holley 1^st, Norman 2^nd
2 – ayes

Motion was made to approve a $1,000 salary increase for Justin Batchelor on completion of the Academy, retroactive to July 23, 2018. Holley 1^st, Norman 2^nd
2 – ayes

Motion was made to move Brett Linville from a part time position to a full time position for the Gas Department with a $0.29 raise. Holley 1^st, Norman 2^nd
2 – ayes

Sewer Department – Tony Wood stated the report has been submitted with no violations. They haven’t had any parameter violations for 2 ½ years. They’ve had to dig up a sewer, replace a flush hydrant, repair large valve, repair return pump, and will be replacing a garden hydrant. He is also is the process of jar testing to lower costs of chemicals.

Police Department – Will Wallace gave Council his monthly statistical report: 60 traffic stops, 6 ordinance/civil processes, 17 lockouts/disable vehicles, 12 accidents, and 54 criminal calls/arrests for a total of 149 calls. He would also like to seek Council approval to pursue grant funding to place security cameras throughout the town. There have been a variety of incidents happening and this would help to catch the perpetrators. Also, he will be speaking at the Ripley County Drug Coalition on August 30^th. Council gave approval to seek funding options.

Water Department – Nick Buchanan stated the Booster Station has been installed. They are trying to get a handle on the set points. The chemical pumps are working and a new gate has been installed at the Columbia Tower. The approved change order for sandblasting the clarifiers will begin tomorrow. Right-of-ways have been cleaned and he wanted to thank the residents who allowed him to get water samples from their properties.

Street Department – Steve Wilhoit stated that Bricktoberfest will be held September 22^nd. Ryan Miller from Southeastern REMC contacted him about vacating Andrews Street. All the superintendents stated that there are utilities that run down that street and that it would be a major concern to vacate it. Lynn Fledderman stated that the REMC would have to file a written petition with the Town for this request.

Kayla Griffin with the Pregnancy Care Center out of Lawrenceburg was present requesting funds. They only operate off of donations and do not receive any state or government funding. On September 13th they will be having a fundraising banquet in Lawrenceburg and are seeking funding from the Town. Holley asked for the number of people from Osgood that they help. Kayla will get that information for her.

Edith Gunter was present and stated she is renovating a home on East Fairground and wanted to know the probability of getting sidewalk repairs done on her street. Toby Church and Steve Wilhoit told her that funding opportunities play a major role in the areas that are being done. They cannot give her a time frame, but it is a part of the overall project. It’s all based on the grant money we receive. She also asked why E. Fairground is only a one way on part of the street. Steve explained that it is dangerous to pull out of E. Fairground onto Beech Street (State Highway 350) with that curve being there and that when people are parking on the street, it’s too hard to get through.

Council wanted to congratulate Tony Wood on receiving his Tumble Bug Award from the Indiana Water Environment Association, in recognition of people who go above and beyond in the Wastewater Industry.

A customer had asked council if part of his water bill could be forgiven since he had a rather large water leak. After discussion with the attorney, it was determined that financially and legally this could not be done. The Town has no legal basis to forgive any part of the water bill. Council has denied his request.

Claims signed

Motion was made to adjourn the meeting. Holley 1^st, Norman 2^nd
2 – ayes

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