Town of Osgood Minutes

Special Meeting
Monday, April 8, 2019
4:00 P.M.

Present at the meeting were Tammy Wilhoit, Toby Church, David Bultman, Steve Gloyd, Holley Rose, Steve Wilhoit, and Norman Kappes.

The Town of Osgood received a $999,900.00 Community Crossings Matching Grant. Toby Church stated that the project needs to be under contract by July 15^th, so we will need to get it out to bid. The State wants to get the money working now and to not put it off. We will not be able to apply in 2020 for Community Crossing Funds because this project will not be completed in time. Due to it being later in the year when the contractor can start, some of the project will be completed in 2020. We may have to limit the contractor for weather and have them finish one area before starting another.

Last year the Town received a Reynolds Foundation grant to complete a Culvert Study (low level flow model) between Osgood and Laughery Creek. With the results of that study, Toby Church stated that a Culvert Project would need to be completed before the Community Crossing Project could go down East Ripley. It was identified in last year’s Culvert Study that 7 structures need to be repaired or replaced. He stated that if only one culvert was repaired or replaced, it wouldn’t help because it would cause more velocity further down to the other culverts, so that is why they would all need to be done. He submitted an engineer’s estimate of $795,000 to complete this project.

Garbage quotes were opened and reviewed. We received two of the three quotes back:

Rumpke - Base Bid: July 1, 2019 through June 30, 2020 - $10.20 per unit per month

July 1, 2019 through June 30, 2021 - $10.51 per unit per month

July 1, 2021 through June 30, 2022 - $10.82 per unit per month

These prices would keep everything the way it currently is, pickup on Monday and Thursday from April through October and on Thursday from November through March.

Alternate Bid - Option #1:

July 1, 2019 through June 30, 2020 - $11.20 per unit per month

July 1, 2019 through June 30, 2021 - $11.54 per unit per month

July 1, 2021 through June 30, 2022 - $11.88 per unit per month

Under this alternate bid, Rumpke will provide one 96 gallon trash cart to each residence, business, industrial or institution establishment within the town of Osgood. Service will be provided on Monday and Thursday from April through October and on Thursday from November through March. Additional trash carts would be provided as requested at the rate of $2.00 each.

Alternate Bid - Option #2:

July 1, 2019 through June 30, 2020 - $11.55 per unit per month

July 1, 2019 through June 30, 2021 - $11.90 per unit per month

July 1, 2021 through June 30, 2022 - $12.25 per unit per month

Under this alternate bid, Rumpke would provide solid waste collection of up to (3) 32-gallon cans, a 96-gallon trash cart or their equivalent for each pickup, or a total of six cans per week from each residence, business, industrial or institutional establishment within the town of Osgood. Service will be provided on Monday and Thursday each week throughout the full year.

Best Way Disposal - Option 1: No bid

Option 2: No bid

Option 3: $10.00 per household for first year

$10.30 per household for second year

$10.61 per household for third year

Service with 1 - 96 gallon cart, 1 day per week trash pickup all year.

Council will review and address at the April 16^th meeting.

Motion was made to hire Patrick Wagner as a part-time student helper. David 1^st, Holley 2^nd

3 - ayes

At 6:00 P.M. Kyle Negangard, David Fox, Dave Thomas, Roger Linville, and John Wagner joined the meeting.

The members of the Osgood Volunteer Fire Department want to request assistance in replacing their current second out Engine 333. Engine 333 is a 1988 FMC partially open cab design with a 1000 gallon per minute pump. National Fire Protection Association 1911 sets the standards for the inspection, maintenance, testing, and retirement of in-service automotive fire apparatus. It requires the retirement of all in-service apparatus that is not built to NFPA standard or over 25 years old. Currently this engine is 31 years old and has several issues. NFPA 1911 states all emergency apparatus should have an automatic transmission, 3-point seat belts, enclosed cab for occupants to name a few. Engine 333 has a manual transmission, lap belts only and has a partially open cab. They have also been informed that parts are no longer being made for the pump or clutch master cylinder. Also there was only one set of tires that could be located when they were last replaced. Pricing has been received from E-One and Smeal. They will be applying to the Reynolds Foundation to try and secure additional money for the down payment. REV Financial Services have prepared several options in a municipal lease. They will continue to hold fundraisers and seek grant funding, but is requesting assistance through the Town. Norman Kappes stated that the Town’s Cumulative Capital Development Fund generates approximately $10,000 per year and it could be used toward a yearly lease payment.

Motion was made to adjourn the meeting. David 1^st, Holley 2^nd
2 - ayes

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