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Town of Osgood Minutes

Regular Meeting
Tuesday, April 18, 2018
7:00 P.M.

Present at the meeting were Norman Kappes, Tammy Wilhoit, Holley Rose, David Bultman, Steve Wilhoit, Tina Wallace, Will Wallace, Phil Johnson, Toby Church, Nick Buchanan, Lynn Fledderman, Chris Smith, and Tony Wood.

Pledge of Allegiance.

Roll Call – all present

Motion to waive the reading and adopt the pre-read minutes. David 1st, Holley 2nd

3 – ayes

2nd reading of Ordinance 2018-5: An Ordinance creating Fund 811 for a User Fee Fund / Utility Clearing Account, Council establishes this Fund to be governed by the applicable statutory provisions.

Motion was made to approve the final adoption of Ordinance 2018-5. Holley 1st, David 2nd

3 – ayes

2018 S. Walnut Street Project claims were presented:

Commonwealth Engineers - $4,210.28 for Construction and Commissioning, RPR, and Professional fees.

Lee Supply Corp - $102.70 for 13 light bulbs

Motion was made to approve Commonwealth Engineer and Lee Supply Corp claims contingent upon Reynolds Foundation approval. David 1st, Holley 2nd

3 – ayes

The Water Project claim was presented:

Commonwealth Engineers - $8,768.59 for Construction and RPR

Motion to submit Requisition for Funds No. 5 to USDA for $8,768.59. Holley 1st, David 2nd

3 – ayes

Knights of Columbus would like permission to be at the stoplight on April 28th and the Ladies Auxiliary from American Legion would like May 19th.

Motion was made to approve Knights of Columbus and American Legion requests. Holley 1st, David 2nd

3 – ayes

Commonwealth Engineers, Toby Church, was present to update Council on all the projects. We are still waiting on State funding for the S. Walnut Street Project, which we should receive any day. Johannigman Excavating is almost complete with the S. Buckeye Sidewalk project, except for paving and the final punch list. Once this has all been completed, they will be ready to start on S. Walnut Street. On the Water Project, the contractor has done as much as they can do at this time. There is a lead time on receiving the booster station, so the project will come to a halt until the station comes in. They will put a “stop time” on the project until the materials arrive. Toby stated they have conversed back and forth with the contractor about the quality of the booster station to protect Osgood.

Change Order No. A-2 for C&H/M Excavating Inc. for additional outlets, 12” isolation valve at plant tower, relocate existing chemical feed equipment, eliminate job trailer, and eliminate installation cost of PIT P101 and provide to owner as a spare. This change order is an increase of $18,624.28, which will come out of contingency money. This will have no impact to rates.

Motion was made to approve Change Order No. A-2 for $18,624.28. Holley 1st, David 2nd

3 – ayes

Motion was made to allow Clerk-Treasurer to sign Water Project paperwork (change orders, etc.) for a more timely response. Holley 1st, David 2nd

3 – ayes

Toby Church also stated that there will be a meeting with S.I.R.P.C, Commonwealth, and Town Supervisors on April 24th at 10:00 A.M. to go over grant opportunities. Also, it is recommended that improvements be made east of town with drainage before more Stormwater projects are completed.

David Swinney sent an email and asked Council if he could put a ditch on the property line by the south quarry. He feels the quarry is overflowing into his field. He stated that trees would have to be removed and they could be put on his property. He has received a quote from Mozingo Excavating of $12,000. He is requesting that the Town pay half of this quote. Nick Buchanan stated that the woods in between the quarry and Mr. Swinney’s property does lay wet, but not from the quarry being full. The quarry overflow runs to the west to Tanglewood Road, not south. Nick does not feel it’s our responsibility. If work needed to be done, we would do it ourselves and not hire it out. Lynn Fledderman stated if this is the case, the Town would not be liable.

Motion was made to deny David Swinney’s request on sharing the cost. David 1st, Holley 2nd

3 – ayes

Margaret Mary Health is partnering with Communities to implement the sharps program utilizing enclosures and sharp boxes. Margaret Mary would provide the sharps containers, enclosures, and maintenance for installation. The Community Partner would have to designate an employee and backup employee to exchange sharp containers and keep key for enclosure, exchange sharp containers at Margaret Mary, make sure to lock enclosures, and update Margaret Mary on process of how it’s going. Margaret Mary would not be liable for any injuries or needle sticks to the public, employees, etc.

Council feels that with the Town Hall / Community Center being as close as it is to the Osgood Primary Care it would not be necessary to have it here. The Osgood Primary Care has longer hours and more availability. Also, the Police Department carries sharp containers in their cars.

Motion was made to deny Margaret Mary’s request. David 1st, Holley 2nd

3 – ayes

Sewer Department – Tony Wood stated that he has submitted an 811 grant for a sign on the tank and everything else is going well.

Water Department – Nick Buchanan stated they have been replacing pits, mailed out the CCR reports (available on website), worked on Chemical room, and emptied North Tower for maintenance. They will be ordering an actuator which will take 6-8 weeks to get here and there are still 13 more in the basement that are old.

Street Department / Gas Department – Steve Wilhoit stated that all the Supervisors have taken 2 sample ordinances and made notes to come up with an Ordinance for the Town’s Right-of-Ways for street cutting, boring, etc. Lynn Fledderman will compile a final resolution.

Police Department – Will Wallace gave Council his monthly statistical report: 20 traffic stops, 6 ordinance violation, 24 lockouts/disabled vehicles/inspections/noise, 11 accidents, and 16 criminal calls/arrest warrants.

Phil Johnson, Freedom Rides, was present and asked permission to be at the stoplight on May 12th.

Motion was made to approve Phil Johnson’s request. Holley 1st, David 2nd

3 – ayes

Chris Smith was present and asked if there were any updates on the property located at 433 S. Buckeye since they were in violation of Town Ordinances. Lynn Fledderman stated it’s owned by a bank out of Arizona and a certified letter had been mailed giving them 30 days to comply. She didn’t feel the letter would do much good. Clerk-Treasurer’s office received a call that the property may have been sold again. Another violation letter will be taped to the door and Council gave Lynn permission to proceed with legal action after the time has expired.

Claims signed

Motion was made to adjourn the meeting. David 1st, Holley 2nd

3 – ayes

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