Town of Osgood Minutes

Organizational Meeting
Tuesday, January 3, 2023
6:00 P.M.

Present at the meeting were Tammy Wilhoit, Chris Kuhn, Holley Rose, Bill Roberts, and Lynn Fledderman.

Roll Call - all present

Lynn Fledderman swore in Council Members, Bill Roberts and Holley Rose.

Motion was made to keep Chris Kuhn as Council President. Bill 1^st, Holley 2^nd
2 - ayes

Motion was made to keep council meetings on the 3^rd Tuesday of each month at 7:00 P.M. Holley 1^st, Bill 2^nd
3 — ayes

Motion to retain all current superintendents. Bill 1^st, Holley 2^nd
3 — ayes

Motion to appoint Council as the Board of Public Works and Safety and the Board of Finance. Holley 1^st, Bill 2^nd
3 — ayes

Resolution 2023-1 with a contact. A contract for cleaning services by Jeanne DeBurger to clean the Town Hall and Community Center.

Motion to approve Resolution 2023-1 and Contract. Holley 1^st, Bill 2^nd
3 — ayes

Resolution 2023-2 with a contract. A contract for cleaning services by Jeanne DeBurger to clean the Gas Utility Office.

Motion to approve Resolution 2023-2 and Contract. Bill 1^st, Holley 2^nd
3 — ayes

Resolution 2023-3 with contract. Contract to employ Lynn Fledderman for legal services.

Motion to approve Resolution 2023-3. Holley 1^st, Bill 2^nd
3 — ayes

Resolution 2023-4 with contract. The contract state that the Town of Osgood needs to provide fire protection services to the residents and businesses. Osgood Volunteer Fire Department is available and willing to provide this service.

Council made the motion to approve Resolution 2023-4 with the stipulations that a quarterly report be submitted with all calls, whether responding or not. Holley 1^st, Bill 2^nd
3 — ayes

Resolution 2023-5 with contract. The town of Osgood has the legal authority to contract with the Jackson Center Delaware Fire Territory for the provision of fire protection services. The fire protection services by the Osgood Volunteer Fire Department, Inc. through the Town of Osgood.

Motion to approve Resolution 2023-5 and sign the contract with the Osgood Volunteer Fire Department and the Jackson Center Delaware Fire Territory. Bill 1^st, Holley 2^nd
3 — ayes

Tammy Wilhoit signed Conflict of Interest Statements.

Motion was made to adjourn the meeting. Bill 1^st, Holley 2^nd
3 — ayes

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Executive Meeting
Tuesday, January 17, 2023
5:30 P.M.

RE: Economic Development

Present at the meeting were Tammy Wilhoit, Chris Kuhn, Holley Rose, and Bill Roberts.

A meeting was scheduled with Christopher Stephens, attorney. Mr. Stephens had wrote the meeting wrong on his calendar and did not show up.

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Special Meeting
Tuesday, January 17, 2023
6:00 P.M.

Present at the meeting were Tammy Wilhoit, Chris Kuhn, Holley Rose, Bill Roberts, Lynn Fledderman, Tony Wood, Scott Hadler, and Doug Baldesari.

Bakertilly previously presented council with 3 options for water and sewer rate increases. Now they have come back to the table with 1 option for each. Scott Hadler went through the proposals and answered questions that the council had.

Motion to adjourn the Special Meeting and go into the regular meeting. Holley 1^st, Bill 2^nd
3 — ayes

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Regular Meeting
Tuesday, January 17, 2023
7:00 P.M.

Present at the meeting were Tammy Wilhoit, Chris Kuhn, Holley Rose, Bill Roberts, Lynn Fledderman, Matt Wirth, Daniel Craig, Riley Thomas, David Fox, Brandon and Ashley Love.

Pledge of Allegiance.

Roll Call — all present

Motion to waive the reading and adopt the pre-read minutes. Holley 1^st, Bill 2^nd
3 — ayes

Old Business:

The Town solicited bids on 117 W. Ripley Street in October and they were taken under advisement. The bidder now has his finances in line.

Motion to accept the bid from Zach Rios. Bill 1^st, Holley 2^nd
3 — ayes

Commonwealth Project Memo:

Water Improvement Project —

The project design is complete and we are currently coordinating with utilities and permitting agencies. The IDEM construction Permit Application has been submitted.

We are on track for advertising for bids in late February.

2022 Round 2-Community Crossing Project —

Design work continues, meeting was held with Steve Wilhoit, Jeff Lashlee and Dale Gick on January 13th . reviewed drainage, verified road, parking and curb details.

Project must have a contract to INDOT by April 6^th .

Amendment submitted for Bidding, Construction Engineering, RPR, and Project Closeout.

Motion to approve Commonwealth's Task Order for the 2022 Round 2 Community Crossing Matching Grant Project. Bill 1^st, Holley 2^nd
3 — ayes

Waterworks Improvement Project claims:

Commonwealth Engineers - $10,642.68 for Final Design, Permit Application, Land Surveying and other related services.

Motion to approve Commonwealth's claim. Holley 1^st, Bill 2^nd
3 — ayes

Updated signatures on the Gas Public Awareness Plan.

Clerk-Treasurer requested Council approval to seek a DNR Grant for up to $400,000 for the trails.

Motion was made to proceed with seeking the grant funding. Holley 1^st, Bill 2^nd
3 — ayes

Council has been working with Bakertilly on rate studies for the water and sewer utilities.

Police Department — Daniel Craig state that the new officer has started and he is working out well. He has received several complaints of mud and ATV's on Morris Street. They will be patrolling the area more.

Fire Department — Riley Thomas gave the 2022 statistical report: they had 140 runs. They are updating the generator at the firehouse, waiting on delivery. Also, they have 4 or 5 new members with 3 or 4 more applications coming through.

Brandon and Ashley Love were present with concerns of the school buses stopping on Buckeye Street to pick up their child. Cars are buzzing by speeding, along with tractor trailers. The tractor trailers are also using jake brakes. Chris Kuhn stated that the town does have an ordinance against jake brakes. Daniel asked them to come back next month so he can share some results with them. Bill Roberts told them they needed to work with the school and Officer Craig to correct the issue.

Claims signed.

Motion to adjourn the meeting. Holley 1^st, Bill 2^nd
3 - Ayes

Osgood Town Hall	Osgood Street Utilities	Osgood Water Plant	Ripley Co. Sheriff
Monday - Friday	Monday - Friday		24/7/365
8:30 am - 12:00 pm	7:30 am - 11:30 am	812-689-4324	Emergencies - 911
1:00 pm - 4:00 pm	12:00 pm - 4:00 pm		Non Emergencies:
812-689-4240	812-689-3839		812-689-5555
After 4 PM Leave Message	After 4 PM Leave Message		Street Department will be Dispatched Out

Osgood Utilities can now be reached 24-7-365, after hours and weekends for gas leaks, water leaks, sewer backups, etc. Simply call 812-689-0178 for a live dispatcher to get the service you need.